Accountant

Job Description – Accountant

Location: Tumkur, Karnataka

Department: Accounts & Administration

Employment Type: Full-Time

We are looking for a responsible and experienced Accountant to manage the day-to-day accounting, billing, documentation, and office-related activities at our factory in Tumkur. The candidate will be responsible for maintaining accurate financial records while also coordinating with employees and supporting the smooth daily operation of the factory office.

Key Responsibilities

Accounts & Bookkeeping

• Maintain day-to-day accounting entries in Tally/ERP/accounting software.
• Record all purchase, sales, receipt, payment, journal and contra entries accurately.
• Maintain proper ledgers for customers, suppliers, employees and other parties.
• Perform regular ledger scrutiny and reconciliation.
• Maintain cash book, petty cash and daily expense records.
• Ensure all vouchers, bills and supporting documents are properly maintained and filed.

Billing & Invoicing

• Prepare and issue sales invoices, tax invoices, debit notes and credit notes.
• Verify purchase invoices received from suppliers.
• Ensure correct GST details, HSN codes, quantities, rates and taxes are entered in invoices.
• Coordinate with dispatch and warehouse teams for billing against customer orders.
• Generate e-invoices and e-way bills wherever applicable.
• Maintain records of cancelled invoices, returns and adjustments.

Purchase & Sales Accounting

• Enter and verify all purchase bills.
• Record customer sales and maintain outstanding statements.
• Match purchase orders, invoices and material receipts.
• Coordinate with suppliers regarding invoice discrepancies and pending documents.
• Monitor customer outstanding amounts and assist with payment follow-ups.
• Prepare supplier outstanding and payment due reports.

Bank & Payment Management

• Perform daily/weekly bank reconciliation.
• Maintain records of bank receipts and payments.
• Prepare payment details for suppliers and other expenses for management approval.
• Track cheque payments, NEFT/RTGS transactions and other banking entries.
• Maintain proper documentation for all banking transactions.

GST, TDS & Statutory Support

• Maintain records required for GST returns.
• Reconcile GSTR-2B with purchase records.
• Assist in preparation of GST, TDS and other statutory compliance workings.
• Coordinate with CA/accounts consultants for monthly and annual compliance.
• Maintain proper records required for audits and statutory verification.

Inventory & Factory Accounts

• Coordinate with stores and production teams for inventory-related accounting.
• Verify inward and outward material records with relevant invoices/challans.
• Maintain records of raw materials, packaging materials and finished goods wherever required.
• Assist management in stock reconciliation and physical stock verification.
• Identify differences between physical stock and accounting records and report discrepancies.

Employee & Factory Office Coordination

• Handle day-to-day interaction with factory employees regarding attendance, advances, reimbursements and other office-related matters.
• Maintain employee advance and expense records.
• Coordinate with employees for submission of bills, vouchers and supporting documents.
• Assist with attendance records, salary inputs, overtime details and employee-related documentation.
• Coordinate with production, stores, dispatch, purchase, sales and management for smooth daily factory operations.
• Handle routine administrative requirements of the factory office.
• Ensure proper documentation and communication between departments.

MIS & Management Reporting

• Prepare daily, weekly and monthly accounting reports as required by management.
• Prepare:
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• Sales reports
• Purchase reports
• Expense reports
• Customer outstanding reports
• Supplier payable reports
• Bank position
• Cash position
• Stock-related reports
• Highlight overdue payments, abnormal expenses or accounting discrepancies to management.
• Provide information and supporting documents whenever required by management.

Candidate Requirements

• Education: B.Com / M.Com / Finance or Accounting-related qualification.
• Experience in accounting, preferably in a manufacturing or factory environment.
• Good working knowledge of Tally Prime / ERP and MS Excel.
• Knowledge of GST, TDS, e-invoicing and e-way bills preferred.
• Good understanding of purchase, sales, billing and general accounting processes.
• Ability to independently handle day-to-day accounts.
• Good communication and coordination skills.
• Should be organised, responsible and comfortable dealing with factory employees and multiple departments.
• Should be willing to work from the Tumkur factory office.

Preferred Skills

• Manufacturing accounting experience.
• Inventory and stock reconciliation knowledge.
• Advanced/basic Excel reporting skills.
• Ability to handle multiple responsibilities independently.
• Strong attention to detail and proper documentation.
• Ability to work closely with management and factory teams.

Job Location: Tumkur, Karnataka

Position: Accountant

Work Mode: Full-Time, On-Site