Accounts and Admin Executive

1. Office Administration

• Assist in managing day-to-day administrative activities and office operations.
• Ensure the office environment is clean, organized, and well maintained.
• Coordinate housekeeping, security, pantry, maintenance, and other office services.
• Maintain office stationery, consumables, and general supplies.

2. HR & Employee Support

• Assist in employee onboarding and exit formalities.
• Maintain employee records, attendance, leave, and documentation.
• Coordinate employee ID cards, access cards, and other administrative requirements.
• Support employee engagement activities, meetings, and company events.

3. Purchase & Vendor Coordination

• Obtain quotations and compare suppliers based on quality, pricing, and delivery.
• Assist in preparing Purchase Orders and following up with vendors.
• Coordinate deliveries and ensure timely availability of office and production requirements.
• Maintain supplier records and procurement documentation.

4. Documentation & Record Management

• Maintain administrative, HR, procurement, and statutory records.
• Organize both physical and digital documents for easy retrieval.
• Prepare reports, letters, circulars, and internal documentation as required.
• Ensure proper document control and filing practices.

5. Facility & Asset Management

• Coordinate maintenance of office infrastructure and utilities.
• Maintain records of company assets, equipment, and inventory.
• Monitor AMC schedules, repairs, and service activities.
• Assist in ensuring workplace safety and cleanliness.

6. Accounts & Administrative Support

• Assist in maintaining purchase records, invoices, bills, and payment-related documentation.
• Coordinate with the Accounts department for invoice processing and vendor payments.
• Support expense tracking and administrative record keeping.

7. Logistics & Coordination

• Coordinate courier services, dispatches, travel bookings, and material movement.
• Follow up with vendors, service providers, and external agencies.
• Coordinate with internal departments to ensure smooth execution of daily activities.

8. Compliance & Office Support

• Assist in maintaining statutory, company, and office compliance records.
• Support the renewal of licenses, subscriptions, agreements, and insurance.
• Coordinate with government offices and external agencies whenever required.

9. Management Support

• Assist management in day-to-day operational and administrative activities.
• Prepare reports, presentations, and MIS as required.
• Follow up on assigned tasks and ensure timely completion.
• Maintain confidentiality of company information and documents.

10. Professional Conduct

• Demonstrate professionalism, integrity, accountability, and a positive attitude.
• Communicate effectively with employees, vendors, customers, and management.
• Complete assigned tasks within timelines while maintaining accuracy and quality.
• Continuously improve administrative processes and support organizational efficiency.