Procurement Executive

Job Description – Procurement Associate

Position Title: Procurement Associate

Department: Procurement & Inventory

Location: C Prompt Solutions

Job Summary

We are looking for a detail-oriented and proactive Procurement Associate with

experience in IT hardware procurement and inventory coordination. The candidate

will support the procurement process by sourcing vendors, handling purchase

orders, coordinating deliveries, maintaining inventory records, and ensuring timely

availability of IT hardware and related products.

The ideal candidate should possess good negotiation skills, vendor coordination

abilities, and knowledge of IT hardware products and procurement processes.

Roles & Responsibilities

1. Assist in procurement of IT hardware such as laptops, desktops, servers,

networking devices, accessories, and related equipment.

2. Coordinate with vendors and suppliers for quotations, pricing, delivery

schedules, and order confirmations.

3. Prepare purchase orders, maintain procurement records, and ensure proper

documentation of purchases.

4. Monitor inventory levels and coordinate with inventory and warehouse

teams for stock availability and replenishment.

5. Compare vendor quotations and support cost optimization and procurement

planning activities.

6. Follow up with suppliers regarding delivery timelines, pending orders, and

replacement of defective products.

7. Maintain accurate records of procurement transactions, invoices, and

supplier details in ERP or inventory management systems.

8. Assist in vendor evaluation and maintain strong supplier relationships for

smooth procurement operations.

9. Coordinate with internal departments for procurement requirements and

timely fulfillment of requests.

10.Ensure compliance with company procurement policies and procedures.

11.Support procurement reporting, MIS preparation, and data analysis for

management review.

12.Assist in handling procurement-related audits and documentation.

Qualification

 Bachelor’s degree in Supply Chain Management, Procurement, Commerce,

Business Administration, or related field.

Experience

 1–3 years of experience in procurement, purchasing, inventory coordination,

or supply chain operations.

 Experience in IT hardware procurement will be preferred.

Skills Required

 Basic knowledge of IT hardware products and accessories.

 Good communication and negotiation skills.

 Strong coordination and follow-up abilities.

 Knowledge of MS Excel, ERP, or inventory management software.

 Good analytical and documentation skills.

 Ability to work in a fast-paced environment and manage multiple tasks.

Preferred Candidate Profile

 Organized and detail-oriented professional.

 Strong vendor coordination skills.

 Ability to work independently and within a team.

 Problem-solving mindset with good time management.

What We Offer

1. Competitive salary package.

2. Opportunities for professional growth and learning.

3. Dynamic and collaborative work environment.

4. Exposure to IT hardware procurement and inventory operations.