Warehouse Inventory and Stock Transfer Specialist

Warehousing Specialist

Key Responsibilities

1. STSO (Stock Transfer Order) Management

• Execute and monitor inter-plant stock transfers (STSO) in a timely manner.
• Coordinate with dispatching and receiving plants to ensure smooth material movement.
• Track and close all pending STSO transactions within defined timelines.
• Verify material details, quantities, and supporting documents prior to dispatch.

2. GAR (Goods Acceptance Receipt) Management

• Ensure same-day GAR posting for all incoming STSO materials.
• Coordinate with warehouse and system teams to avoid delays in receipt posting.
• Monitor and control pending GAR transactions.
• Ensure alignment between physical receipt and system entries.

 

3. Reconciliation Activities

• Perform monthly reconciliation of STSO vs GAR transactions.
• Identify and resolve discrepancies such as: 
  • Pending GAR
  • Quantity mismatches (short/excess)
  • System vs physical stock differences
• Prepare reconciliation reports and highlight issues to management.

4. Inventory Control & Stock Accuracy

• Maintain accurate inventory records in ERP/SAP systems.
• Ensure stock match between physical and system inventory.
• Conduct cycle counts and support periodic stock audits.
• Investigate and resolve inventory discrepancies.

5. Documentation & Compliance

• Maintain proper documentation for: 
  • STSO transactions
  • GAR postings
  • Inward / Outward records
• Ensure all records are audit-ready and compliant with company policies.
• Follow standard operating procedures (SOPs) and quality guidelines.

6. Warehouse Operations Support

• Support material handling, storage, and bin management activities.
• Ensure adherence to FIFO & 5S practices.
• Monitor handling of critical materials to prevent damage or loss.

 

 

7. Coordination & Issue Resolution

• Coordinate with internal teams (Production, QA, Purchase, Dispatch & logistics) and other plant warehouses.
• Participate in root cause analysis (RCA) for operational issues.

Key Performance Indicators (KPIs)

• Same-day GAR completion rate (100%)
• STSO closure turnaround time (24 hrs)
• Monthly reconciliation accuracy (100%)
• Inventory accuracy (100%)
• Audit compliance score (100%)

Qualifications

• Diploma / Bachelor’s Degree in Logistics, Supply Chain, Commerce, or related field

Experience

• Experience in warehouse or inventory management
• Experience in manufacturing industry preferred

Required Skills & Competencies

• Strong knowledge of STSO processes and inter-plant logistics
• Working knowledge of ERP/ORACLE systems
• Good analytical and reconciliation skills
• Strong coordination and follow-up ability
• Attention to detail and documentation accuracy 

Experience Level

Mid Level