Travel and Facilities Specialist

Jade Global Software Pvt Ltd

Pune

Not disclosed

Work from Office

Full Time

Freshers only

Job Details

Job Description

Specialist Facilities

Specialist Facilities1
Travel Logistics & Management​-
  • Itinerary Planning: Arrange flights, trains, hotel accommodations, and ground transportation based on employee needs and schedules.
  • Documentation: Manage passport/visa processing, travel insurance, and foreign exchange (forex) for international travel.
  • Policy Compliance: Ensure all bookings adhere to organizational travel guidelines, budgets, and approval workflows.
  • Emergency Support: Handle sudden itinerary changes, cancellations, and disruptions efficiently to ensure traveler safety and comfort.
Vendor & Expense Management​-
  • Vendor Negotiation: Source travel service providers (hotels, airlines, cab aggregators) and negotiate corporate rates or annual contracts.
  • Billing & Reconciliation: Track travel expenses, process travel bills, and reconcile invoices with the finance department.
  • Reporting: Maintain Management Information System (MIS) reports to track travel utilization, vendor performance, and cost-saving metrics
Corporate & Event Coordination
  • Corporate Events: Assist in organizing leadership offsites, conferences, and corporate dinners by coordinating venues and hospitality.
  • Stakeholder Updates: Communicate regularly with travelers,​ to keep them informed about logistics and policy updates

Experience Level

Entry Level

Job role

Work location

Pune, India

Department

Facility Management

Role / Category

Construction - Project & Site Management

Employment type

Full Time

Shift

Day Shift

Job requirements

Experience

Freshers only

About company

Name

Jade Global Software Pvt Ltd

Job posted by Jade Global Software Pvt Ltd

Apply on company website