Purchase Executive

1. Procurement & Vendor Management

• Sourcing & Purchasing:

Responsible for procurement of raw materials, consumables, hardware, batteries, tyres, lubricants, hoses, engine parts, electrical & electronic materials, starter and alternator spares for maintenance of equipment such as cranes, boom lifts, Farana, telehandlers, Hydra, and for office requirements.

• Item Master Management:

Creation and maintenance of item codes and vendor records in the ORECS system.

• Price Negotiation:

Identify new vendors, float enquiries, and obtain quotations. Prepare Comparative Statements (CS) and negotiate pricing, delivery terms, and payment conditions to optimize procurement costs while maintaining quality standards.

• Order Processing:

Prepare, review, and process purchase orders in the ORECS system for regular and repeat items, ensuring accuracy and compliance with company procurement policies.

• Vendor Development:

Develop and onboard new vendors to enhance cost efficiency and ensure reliable supply.

• Payment Processing:

Process vendor payments in the ORECS system with proper documentation and coordinate with the accounts team for timely execution.

• Vendor Coordination:

Regular follow-up with vendors to ensure timely delivery of materials and resolve any supply-related issues.

2. Inventory & Material Management

• GRN & Material Consumption:

Execute Goods Receipt Notes (GRN) and record material consumption in ORECS after physical and document verification, ensuring accurate stock movement and reconciliation.

• Inventory Management:

Maintain accurate inventory records through regular stock verification, proper documentation, and preparation of monthly inventory reports.

• Quality Verification:

Inspect incoming materials for quality, specifications, and documentation compliance. Coordinate with vendors and internal teams for rejection or replacement when required.

3. Data Analysis & Documentation

• Data Management:

Maintain accurate and up-to-date records of purchase orders, GRNs, consumption, and inventory levels in ERP systems and supporting files.

• Reporting:

Generate periodic reports on procurement activities, inventory status, GRN summaries, and consumption summaries to support management decision-making.

• Data Analysis & Dashboarding:

Develop and maintain Excel-based dashboards to analyze procurement, GRN, inventory, and consumption data, providing insights into trends, exceptions, and operational performance.