Executive Assistant

About the Role

We are looking for a smart, confident, well-spoken and highly organized female professional to work closely with the Director and provide comprehensive support in both professional and personal day-to-day activities.

This is a dynamic role involving business coordination, travel, meetings, communication, scheduling and personal assistance. The candidate will get close exposure to the Director’s professional activities, business meetings, networking, travel and premium corporate experiences.

Key Responsibilities

Professional & Business Support

- Manage the Director’s daily schedule, appointments and meetings.

- Coordinate meetings, calls, travel plans and business engagements.

- Accompany the Director to business meetings, site visits, events and work trips when required.

- Handle emails, messages, documents and basic correspondence.

- Assist with English communication, drafting messages, emails and presentations.

- Coordinate with employees, clients, vendors and business associates.

- Follow up on important tasks and commitments on behalf of the Director.

- Assist in business operations, planning and day-to-day coordination.

- Support brainstorming for marketing campaigns, branding, social media and business development activities.

- Maintain confidentiality regarding business and personal matters.

Personal Assistance

- Assist the Director with day-to-day personal scheduling and coordination.

- Manage personal appointments, travel arrangements and important reminders.

- Coordinate personal requirements and activities as assigned.

- Help maintain an organized daily routine and ensure important commitments are followed up on.

Travel & Lifestyle Coordination

- Accompany the Director during domestic travel and business trips when required.

- Coordinate hotels, transportation, meetings and itineraries.

- Assist during corporate events, exhibitions, conferences and social/business engagements.

- Comfortable working in premium hotels, restaurants, events and professional networking environments.

Candidate Profile

- Female candidate preferred.

- Based in Pune or willing to relocate to Pune.

- Graduate or equivalent qualification.

- Excellent spoken and written English.

- Confident, presentable and professional personality.

- Strong communication and interpersonal skills.

- Good knowledge of MS Office, email and internet applications.

- Excellent organizational and time-management skills.

- Able to manage multiple responsibilities simultaneously.

- Comfortable with flexible working hours when business requirements demand.

- Willingness to travel with the Director when required.

- Positive attitude, ambitious mindset and willingness to learn.

- High level of discretion, confidentiality, loyalty and professionalism is essential.

What We Offer

- Free accommodation provided, if required.

- Travel expenses covered for official travel.

- Exposure to business meetings, networking and corporate events.

- Opportunity to travel and experience premium hotels, restaurants and business environments.

- Direct exposure to business operations and decision-making.

- Opportunity to develop professional communication, networking and management skills.

- A dynamic work environment with opportunities for personal and professional growth.