Back Office Executive

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Job Title: Back Office Executive

Location: [Warje]

Job Type: [Full-Time / Part-Time]

Working Hours: [e.g., 9:30 AM to 6:30 PM,Here is a professional and structured job description for a Back Office Executive, incorporating the specific responsibilities you mentioned. You can copy, paste, and adjust the bracketed information to fit your company's needs.

Job Description: Back Office Executive

Job Title: Back Office Executive

Department: Administration / Operations

Location: [City, State, or On-site/Remote]

Employment Type: [Full-Time / Part-Time]

Reports To: [Office Manager / Operations Head]

Job Summary

We are looking for an organized and reliable Back Office Executive to join our team. The ideal candidate will be responsible for ensuring the smooth day-to-day operations of our office. This role requires a multi-tasker who can efficiently manage data entry, handle inbound and outbound calls, and maintain accurate records of daily petty cash expenses.

Key Responsibilities

1. Communication & Calling

* Handle inbound calls, address basic inquiries, and route calls to the appropriate departments.

* Make outbound calls to clients, vendors, or customers for follow-ups, reminders, or data verification.

* Maintain a professional and courteous tone while representing the company over the phone.

* Log call details and outcomes accurately in the company database.

2. Data Management & Administration

* Perform accurate data entry into company databases, spreadsheets, or CRM systems.

* Organize, file, and retrieve physical and digital records securely.

* Cross-check and verify data for accuracy and resolve any discrepancies.

* Assist in preparing daily, weekly, or monthly operational reports as required.

* Provide general administrative support to other departments when needed.

3. Petty Cash & Basic Finance

* Manage and disburse day-to-day petty cash for minor office expenses.

* Maintain an accurate, up-to-date ledger of all petty cash transactions.

* Collect and organize receipts, vouchers, and bills for accounting purposes.

* Ensure petty cash is reconciled weekly/monthly and coordinate with the finance team for replenishment.

Qualifications & Requirements

* Education: High school diploma, Bachelor’s degree, or equivalent.

* Experience: [e.g., 0-3 years] of experience in an administrative, back-office, or data-entry role.

* Technical Skills: Proficiency in MS Office (especially Excel and Word) or Google Workspace. Familiarity with basic data entry software.

* Financial Skills: Basic understanding of math and bookkeeping principles to accurately manage petty cash.

* Soft Skills:

* Strong verbal and written communication skills.

* High attention to detail and accuracy.

* Ability to maintain confidentiality with sensitive business and financial data.

* Excellent organizational and time-management abilities.