Associate Executive - Facilities Management

Scope:

• The Administrative Assistant role will encompass both front of house support to a high customer service level, together with administrative support for the Pune office. This role reports to Sr, Manager Finance, Pune.

Our current technical environment:

• Basic of MS office

What you’ll do:

• Responds to routine questions from associates in the office regarding daily operations.

• Greet and assist clients and visiting associates ensuring a high level of customer service.

• Co-ordinate meeting room and function bookings, set-up requirements and lunches, working closely with the Senior staff to ensure all meetings/events run smoothly.

• An aptitude for technology to support the use of audio-visual equipment.

• Arrange taxis, couriers and outgoing mail.

• Open and action incoming mail and couriers.

• Maintain a strong relationship with the building management team.

• Co-ordinate general facility and equipment maintenance and cleaning and maintain a list of approved vendors, ensuring a high service standard and competitive pricing.

• Ensure office supplies and catering supplies are stocked and order as and when necessary.

• Ensure compliance with health and safety requirements.

• Ad hoc project work and provide local support for other departments such as Sales, Marketing, IT, HR and Payroll as required.

• Any other ad hoc task required to support the office. May be required to work varying hours based on the operational needs of the office.

What we are looking for:

• English language knowledge are required.

• Ability to provide administrative support quickly, efficiently and effectively - identifying pragmatic solutions.

• Professional, confident individual with effective written and verbal communication skills comfortable working with Executive level personnel.

• An enthusiastic and self-motivated personality and the ability to contribute to the office culture.

• Prior experience in an Information Technology orientated environment would be an advantage but not essential.

• Ability to work unsupervised, applying effective time management and self-management skills, with the capability to be flexible.

• Practical hands-on approach.

• Interest for technology.

• First Aid trained or agreement to undertake relevant training.

• Proficient in Microsoft Office products -Word, Excel, Outlook, PowerPoint.