Accountant Cum Office Assistant

Security agency based on Bund Garden, Pune looking out for a full time payroll officer. EXPERIENCE IN SECURITY, FACILITIES, LABOR INDUSTRY, MANPOWER INDUSTRY PREFERRED.

We are seeking an experienced admin assistant to join our security agency. The ideal candidate must have a strong background in accounting/admin, and vendor coordination. The role requires an individual who is detail-oriented, proactive, and capable of managing a dynamic payroll system for our workforce of 300 employees. The selected candidate will be responsible for overseeing payroll processing, vendor relations, attendance management, and statutory compliance related to PF (Provident Fund) and ESIC (Employee State Insurance).

Key Responsibilities:

A. Payroll Management:

1. Accurately process payroll for 300 employees on a monthly basis.

2. Ensure correct calculation of salaries based on attendance, overtime, deductions, and statutory contributions (PF, ESIC, etc.).

3. Maintain and update employee records for payroll-related information.

4. Process salary advances, bonuses, and other employee benefits.

5. Handle queries related to salary, deductions, and benefits.

B. Attendance and Vendor Coordination:

1. Cross-check daily/weekly/monthly attendance reports and ensure accurate data entry into the payroll system.

2. Coordinate with vendors to ensure accurate service delivery and track invoices for payment.

3.Manage leave and attendance policies, including holiday and overtime management.

C. Statutory Compliance:

1. Ensure compliance with statutory requirements, including PF, ESIC, and other relevant labor laws.

2. Prepare and submit timely statutory reports (PF, ESIC, TDS, etc.).

3. Handle audits and compliance checks related to payroll and statutory filings.

D. Accounting & Invoicing:

1. Issue invoices to clients based on service agreements and ensure timely payments.

2. Monitor vendor payments and maintain an accurate ledger of expenses.

3. Reconcile payments and work with the accounting team to close monthly financials.

E. Induction and Employee Onboarding:

1. Conduct employee inductions to explain company policies, payroll structure, and benefits.

2. Ensure new employee documentation is in place for payroll processing.

3. Maintain records of employee leave balances, overtime, and other relevant data.

F. Reporting & Analysis:

1. Prepare payroll reports for management, highlighting key metrics such as employee attendance, overtime, and deductions.

2. Generate monthly and quarterly reports for budgeting, forecasting, and audits.

G. Other Administrative Tasks:

1. Provide administrative support to the HR department as required.

2. Handle payroll-related queries from employees and resolve any discrepancies promptly.

3. Assist in any other finance or accounting-related tasks as needed.

Qualifications and Skills:

1. Educational Qualifications:

- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

- Certification in Payroll Management or a similar field will be an added advantage.

2. Work Experience:

- Minimum 6 months -1 years of experience in payroll management and accounting, preferably in a security services or similar industry.

- Hands-on experience with payroll software and accounting systems.

3. Technical Skills:

- Strong proficiency in MS Excel and other spreadsheet software.

- Knowledge of payroll systems and HRMS (Human Resource Management Systems).

- Familiarity with statutory compliance requirements such as PF, ESIC, and labor laws.

4.Personal Skills:

- Strong attention to detail with excellent organizational and time management skills.

- Good communication skills to interact with employees, vendors, and clients.

- Ability to work independently and as part of a team in a fast-paced environment.

- Analytical mindset to identify discrepancies and resolve issues effectively.

5. Experience:

- Previous experience working in a similar security services or manpower supply industry.

Familiarity with managing a large employee base (200+ employees).

Proven track record of managing vendor relationships and handling financial reconciliation.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹20,000.00 per month

Job Types: Full-time, Permanent

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Life insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person