Secretary / Executive Assistant

Role: Provide day-to-day administrative and executive support to the MD, reduce interruptions, and assist with hiring and process improvements.

Key duties:

• Manage calendar, schedule meetings, prepare agendas and minutes, and coordinate travel.
• Filter calls and messages; triage and summarize important communications for the MD.
• Maintain digital and physical files, draft correspondence, and handle office supplies/vendor coordination.
• Support hiring: post jobs, screen CVs, conduct initial phone screens, schedule interviews, and assist onboarding.
• Implement SOPs, templates, and systems to reduce repetitive owner tasks and improve efficiency.
• Handle basic bookkeeping inputs, maintain contact database, and manage confidential tasks.