Project Coordinator

Position: Civil Project Coordinator – Industrial Construction

Department: Project Execution

Industry: Industrial Construction

Experience: 3–8 Years

Employment Type: Full-Time

1. Job Summary

The Civil Project Coordinator will be responsible for coordinating and monitoring civil construction activities for industrial projects, ensuring smooth execution of work in accordance with approved drawings, project schedules, quality standards, safety requirements, and budgetary targets.

The role involves close coordination with site engineers, planning teams, contractors, consultants, vendors, and other project departments to ensure timely completion of civil and structural works. The candidate will support the Project Manager in project planning, progress monitoring, documentation, resource coordination, and resolution of site-related issues.

2. Key Responsibilities

A. Project Planning and Coordination

• Coordinate day-to-day civil construction activities for industrial projects, including factories, manufacturing plants, warehouses, industrial sheds, and utility buildings.
• Coordinate with the Project Manager, Site Engineers, Planning Engineers, contractors, and consultants to ensure smooth project execution.
• Review project schedules and monitor planned versus actual progress.
• Identify potential delays, execution bottlenecks, and resource constraints and escalate them to the Project Manager.
• Follow up on pending activities to ensure timely completion of project milestones.
• Coordinate civil works with structural, mechanical, electrical, plumbing, firefighting, and other disciplines.

B. Civil Construction Execution

• Coordinate execution of earthwork, excavation, PCC, RCC, foundations, pedestals, plinth beams, flooring, masonry, plastering, waterproofing, and finishing works.
• Coordinate construction activities related to industrial foundations, machine foundations, equipment pedestals, trenches, drains, roads, and paving.
• Coordinate structural steel erection interfaces, anchor bolt positioning, foundation readiness, and equipment installation requirements.
• Ensure construction activities are executed as per approved drawings, technical specifications, and method statements.
• Coordinate site inspections and resolve drawing-related or execution-related discrepancies in consultation with the concerned engineers.
• Monitor site readiness before commencement of subsequent construction activities.

C. Drawing and Technical Coordination

• Coordinate with design consultants and engineering teams for timely receipt of construction drawings.
• Maintain records of approved drawings, revisions, technical submissions, and site instructions.
• Identify discrepancies between architectural, structural, and services drawings and coordinate their resolution.
• Follow up on Requests for Information (RFIs), technical clarifications, and approval requirements.
• Ensure that site teams and contractors are working with the latest approved drawings.
• Coordinate changes in scope and communicate their potential impact on time, cost, and execution.

D. Progress Monitoring and Reporting

• Collect daily progress updates from site engineers and contractors.
• Prepare daily, weekly, and monthly progress reports.
• Monitor project milestones and identify deviations from the approved baseline schedule.
• Track critical activities, pending approvals, material requirements, and contractor commitments.
• Maintain progress trackers, activity schedules, and action-point registers.
• Participate in project review meetings and communicate progress, challenges, and recovery plans to management.

E. Contractor and Vendor Coordination

• Coordinate with civil contractors, subcontractors, suppliers, and specialist agencies.
• Monitor contractor deployment of manpower, machinery, equipment, and materials.
• Follow up on work orders, subcontract agreements, measurements, and billing documentation.
• Coordinate joint measurements and verify work progress in consultation with site engineers and quantity surveyors.
• Track contractor performance against agreed schedules and quality requirements.
• Facilitate resolution of inter-contractor and interdepartmental coordination issues.

F. Material and Resource Management

• Coordinate with procurement and stores teams to ensure timely availability of construction materials.
• Track material requisitions, purchase orders, delivery schedules, and site consumption.
• Monitor requirements for cement, steel, aggregates, concrete, reinforcement, structural components, and other construction materials.
• Identify material shortages and communicate requirements in advance.
• Coordinate manpower and equipment requirements with the site execution team.
• Help minimize material wastage, idle manpower, and equipment downtime.

G. Quality Assurance and Safety Coordination

• Coordinate with the QA/QC team to ensure compliance with approved Inspection and Test Plans (ITPs), method statements, and project specifications.
• Follow up on inspection requests, test reports, concrete pour approvals, and material test certificates.
• Ensure that non-conformities and quality observations are recorded and closed out.
• Coordinate with the HSE team to ensure compliance with site safety procedures and applicable statutory requirements.
• Promote safe working practices and ensure that unsafe conditions are promptly reported.
• Maintain proper records of inspections, testing, approvals, and quality documentation.

H. Documentation and Project Administration

• Maintain project correspondence, meeting minutes, daily reports, progress records, and approval trackers.
• Maintain registers for drawings, RFIs, technical submittals, site instructions, and change requests.
• Coordinate preparation and submission of contractor bills, measurement records, and supporting documents.
• Assist in tracking variations, extra items, and changes in scope.
• Support preparation of as-built drawings, handover documents, and project completion reports.
• Ensure that project documentation is updated and readily available for review.
• 3. Educational QualificationsBachelor's degree in Civil Engineering (B.E./B.Tech).
• Diploma in Civil Engineering may be considered for candidates with relevant industrial construction experience.
• Additional qualifications in project management or construction management will be an advantage.
• 4. Experience and Technical Skills3–8 years of experience in civil construction, project coordination, or site execution.
• Experience in industrial construction, EPC projects, manufacturing facilities, warehouses, factories, or industrial infrastructure is preferred.
• Good understanding of RCC structures, foundations, industrial flooring, structural steel interfaces, and civil finishing works.
• Ability to read and interpret civil, structural, and architectural drawings.
• Knowledge of construction methodologies, quality requirements, and site execution practices.
• Familiarity with project schedules, progress tracking, and contractor coordination.
• Working knowledge of MS Excel, MS Word, and PowerPoint.
• Knowledge of MS Project, Primavera P6, AutoCAD, or ERP systems will be an added advantage.
• Understanding of BOQs, quantity measurements, material reconciliation, and subcontractor billing is desirable.
• 5. Key CompetenciesStrong coordination and follow-up skills.
• Good communication and interpersonal abilities.
• Planning, scheduling, and time management.
• Problem-solving and decision-making skills.
• Ability to coordinate multiple contractors and activities simultaneously.
• Attention to detail and accuracy in documentation.
• Ability to work under pressure and meet project deadlines.
• Willingness to work at industrial project sites and travel as required.
• Strong focus on safety, quality, productivity, and timely execution.

6. Key Performance Indicators (KPIs)The performance of the Civil Project Coordinator will be evaluated based on:

1. Schedule Adherence: Timely completion of assigned activities and project milestones.
2. Coordination Effectiveness: Timely closure of pending issues, approvals, and interdepartmental dependencies.
3. Progress Reporting: Accuracy and timely submission of daily, weekly, and monthly reports.
4. Drawing and Approval Management: Timely follow-up and closure of drawing-related queries and approvals.
5. Resource Coordination: Effective coordination of manpower, materials, machinery, and contractors.
6. Quality Compliance: Timely closure of inspection observations and quality-related issues.
7. Documentation: Accuracy and completeness of project records, trackers, and reports.
8. Cost Awareness: Support in minimizing rework, material wastage, and avoidable delays.
9. Safety Compliance: Timely reporting and coordination of corrective actions for site safety observations.
10. Issue Resolution: Effective identification, escalation, and follow-up of site execution challenges.

7. Key Working RelationshipsThe Civil Project Coordinator will work closely with:

• Project Manager
• Construction Manager
• Civil Site Engineers
• Planning and Project Controls Team
• QA/QC Engineers
• HSE Team
• Design and Engineering Consultants
• Procurement and Stores Team
• Quantity Surveyors and Billing Engineers
• Civil Contractors and Subcontractors
• Mechanical, Electrical, and Utility Teams
• Client Representatives

8. Ideal Candidate ProfileThe ideal candidate is a proactive civil engineering professional with hands-on exposure to industrial construction projects. The candidate should be capable of coordinating multiple site activities, tracking project progress, managing technical and administrative follow-ups, and ensuring effective communication between site teams, contractors, consultants, and management.

The candidate must demonstrate strong organizational skills, practical construction knowledge, attention to detail, and a commitment to completing projects safely, within schedule, and in accordance with the required quality standards.

9. Scope of the RoleThe Civil Project Coordinator will primarily be responsible for coordination, monitoring, follow-up, reporting, and supporting project execution. Overall responsibility for project delivery, commercial approvals, and major technical decisions will remain with the designated Project Manager or authorized project leadership.