Administrative Coordinator

Administration Coordinator – Sports Flooring Company

Location: Noida

Experience: 2-4 Years

Industry: Sports Infrastructure / Construction / Building Materials

About the Role

We are seeking a reliable and organized Administration Coordinator to manage daily office operations, support project teams, and ensure smooth coordination across departments. This role is essential in keeping administrative, procurement, and site-related processes running efficiently in a fast-paced sports flooring environment.

• Key ResponsibilitiesOffice & Administrative Management, Oversee daily office operations, documentation, filing, and record management.
• Handle communication with vendors, suppliers, and clients as needed.
• Manage inventory of office supplies, stationary, and basic project materials.
• Support HR activities like attendance tracking, onboarding coordination, and maintaining employee records.
• Project CoordinationCoordinate between sales, projects, and purchase teams to ensure timely execution of sports flooring jobs.
• Assist in preparing project documentation, work orders, PO, delivery challans, and invoicing packages.
• Track material requirements for sites (acrylic, rubber, PU, equipment, etc.) and ensure timely dispatch.
• Maintain project timelines, follow up with site supervisors, and update the management on progress.
• Finance & Compliance SupportAssist in preparing quotations, invoices, and basic data entry in accounting software (Tally/Zoho).
• Handle documentation for vendor payments, client billing, and follow-ups.
• Maintain compliance records such as GST documents, vendor agreements, and contracts.
• Required Skills & QualificationsGraduate in Business Administration, Commerce, or related field.
• 1–4 years of experience in admin/operations (construction or sports flooring industry preferred).
• Strong MS Office skills (Excel, Word, Sheets).
• Excellent communication, coordination, and multitasking ability.
• Organized, proactive, and able to manage time-sensitive tasks.
• What We OfferStable role with growth opportunities in operations & project management.
• Friendly and collaborative work environment.
• Competitive salary package.