Admin Executive

Job Title: Admin Executive

Department: Administration

Location: Noida Sector 3

Experience: 1 to 2 Years

Qualification: Any Graduate (MBA/Administration preferred)

Job Summary

We are seeking a proactive and organized Admin Executive to oversee day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should have excellent organizational skills, vendor management experience, and the ability to handle multiple administrative tasks efficiently.

• Key Responsibilities:
• Office Administration Manage day-to-day office operations and ensure smooth administrative processes.
• Maintain office cleanliness, infrastructure, and workplace facilities.
• Coordinate with housekeeping, security, pantry, and maintenance staff.
• Ensure all office equipment (printers, laptops, ACs, etc.) is functioning properly.
• Coordinate repairs and maintenance with vendors.
• Vendor & Facility Management:
• Handle vendor selection, coordination, and invoice processing.
• Procure office stationery, pantry items, and other consumables.
• Maintain inventory records and ensure timely replenishment of office supplies.
• Asset Management Maintain records of company assets such as laptops, desktops, mobile phones, ID cards, and access cards.
• Track asset allocation and recovery during employee onboarding and exit.
• Conduct periodic asset audits.
• Employee Support Coordinate employee seating arrangements and workstation setup.
• Issue and maintain employee ID cards and access cards.
• Support employee engagement activities and office events.
• Documentation & Reporting - Maintain administrative records, agreements, and office documentation.
• Prepare MIS reports related to administration, assets, and vendor expenses.
• Monitor and control office expenses within the approved budget.
• Ensure compliance with company policies and administrative procedures.

• Required Skills
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Good negotiation and vendor management skills.
• Proficiency in MS Excel, Word, and Outlook.
• Ability to multitask and work under deadlines.
• Strong problem-solving and coordination skills.

Preferred Skills

• Experience in facility management.
• Knowledge of office administration processes.
• Basic understanding of procurement and budgeting.
• Qualification
• Any Graduate (MBA or Diploma in Administration is an added advantage).
• Experience 1–2 years of experience in Administration or Office Management.
• Salary As per company standards / Negotiable based on experience.