Accountant

JOB – ACCOUNTANT

Company: Vibrant Security and Manpower Services Pvt. Ltd.

Department: Accounts & Finance

Job Location: Noida / Greater Noida

Designation: Accountant

Reporting To: Management / Director

1. Roles and Responsibilities1. Accounts & Financial ManagementMaintain daily accounting records of all company income and expenses.
2. Prepare and maintain Profit & Loss Accounts, cash books, ledgers, bank books and monthly financial statements.
3. Record all receipts, payments, expenses, advances and outstanding balances accurately.
4. Maintain client-wise and site-wise billing, expenses, revenue and profitability records.
5. Perform bank reconciliation and maintain proper financial documentation.
6. 2. GST, PF, ESIC & Statutory CompliancePrepare and coordinate timely GST returns, invoices, reconciliations and related filings.
7. Handle employee PF and ESIC registration, contribution records, monthly compliance and related documentation.
8. Maintain records of applicable TDS, professional tax and other statutory deductions or filings, as applicable.
9. Coordinate with the CA, auditor and relevant departments for returns, assessments and compliance requirements.
10. Track statutory due dates and ensure timely submission of payments and returns.
11. 3. Salary, Attendance & Manpower AccountsManage monthly salary processing for security guards, supervisors, field officers, housekeepers and office staff.
12. Collect and verify daily attendance, site-wise manpower deployment, duty rosters, overtime, weekly offs and leave records.
13. Calculate salaries, deductions, advances, overtime and other applicable payments as per company policy and applicable law.
14. Maintain employee-wise salary sheets, payslips, bank payment records and pending salary reports.
15. Reconcile site attendance with client-approved deployment and billing records.
16. 4. Client Billing & Payment CollectionPrepare monthly invoices and bills for all clients according to approved rates, manpower deployment and contract terms.
17. Prepare quotations, costing sheets, rate revisions and commercial proposals as instructed by management.
18. Maintain client-wise outstanding payment reports and ageing statements.
19. Follow up with clients through calls, emails and messages for timely payment collection.
20. Send payment reminders, maintain collection records and immediately report overdue payments to management.
21. Reconcile client payments, deductions, debit notes, credit notes and outstanding balances.
22. 5. Cash, Vouchers & Advance ManagementHandle authorised cash payments and maintain the petty cash book and daily cash balance.
23. Prepare and maintain payment vouchers, receipt vouchers, expense vouchers and supporting bills.
24. Maintain records of advances given to employees, guards, supervisors and field officers.
25. Track advance adjustments, recoveries, pending settlements and employee-wise outstanding advances.
26. Ensure every payment is supported by proper documentation and approval from the authorised person.
27. 6. Uniform & Material ManagementMaintain records of uniforms, shoes, jackets, belts, ID cards and other security equipment issued to employees.
28. Maintain employee-wise uniform issue registers, stock registers, purchase records and return records.
29. Track uniform costs, recoverable amounts where legally permissible, and pending uniform balances.
30. Coordinate with the Operations Department for site-wise uniform requirements and stock availability.
31. 7. Daily Data Management & ReportingUpdate daily income, expenses, receipts, payments, attendance and manpower-related data.
32. Maintain organised digital and physical records of employees, clients, contracts, invoices, vouchers and statutory documents.
33. Prepare daily cash and bank position reports, weekly outstanding reports and monthly financial summaries.
34. Maintain Excel sheets and accounting software records with accuracy and regular backups.
35. Submit daily, weekly and monthly reports to management within the prescribed deadlines.
36. 8. Email, Quotations & Office CoordinationPrepare and send professional emails, quotations, invoices, payment reminders and account statements.
37. Maintain client-wise email records, contract documents, purchase bills and payment confirmations.
38. Coordinate with HR, Operations, Admin, site supervisors, clients, vendors and the CA for required financial information.
39. Maintain confidentiality of company financial data, employee salary details and client commercial information.
40. Perform other accounts-related duties assigned by management.

• Required Skills & QualificationsGraduate in Commerce (B.Com preferred).
• Practical experience in accounting, preferably in a security agency or manpower services company.
• Working knowledge of GST, PF, ESIC, payroll, TDS and statutory compliance.
• Good knowledge of MS Excel, email, accounting software and data management.
• Ability to prepare quotations, costing sheets, Profit & Loss statements and outstanding reports.
• Strong numerical accuracy, follow-up skills, honesty and record-keeping discipline.
• Key Performance ExpectationsTimely salary processing and statutory compliance.
• Accurate client billing and collection follow-ups.
• Daily updating of accounts and attendance records.
• Proper control of cash, advances, vouchers and uniform stock.
• Timely submission of reports and minimal accounting discrepancies.

Important: All payments, advances, salary adjustments, cash expenses and financial entries must be supported by proper records and authorised approvals. The accountant must not make unauthorised payments, alter records, or adjust client or employee balances without approval.