Senior HR Manager

Job Description: Talent Acquisition & HR Operations SpecialistCompany: All India Institute of Occult Science

Department: Human Resources

Experience: 4–7 Years

Employment Type: Full-Time

Location: Kirti Nagar, New Delhi

Salary: As per experience and competency

Job SummaryWe are looking for an experienced and detail-oriented Talent Acquisition & HR Operations Specialist to manage end-to-end recruitment, payroll coordination, statutory compliance, and HR operations. The ideal candidate should have strong hands-on experience in IT and non-IT recruitment, employee lifecycle management, payroll processing, EPFO, ESIC, TDS, and other applicable statutory filings.

The candidate must be capable of independently managing recruitment requirements, maintaining accurate employee records, ensuring timely compliance, coordinating with Finance, and supporting HR audits.

• Key Responsibilities1. Talent Acquisition & RecruitmentManage the complete recruitment lifecycle, from requirement gathering and sourcing to selection, offer negotiation, and onboarding.
• Handle IT and non-IT recruitment across multiple departments and functions.
• Source candidates through Naukri, LinkedIn, job portals, employee referrals, databases, and Boolean searches.
• Conduct initial screening and evaluate candidates against job requirements.
• Coordinate interviews with hiring managers and ensure timely feedback and closures.
• Negotiate salary, notice periods, and joining dates within approved budgets.
• Maintain recruitment trackers, candidate databases, and hiring reports.
• Monitor recruitment metrics, including time-to-fill, source effectiveness, and offer-to-joining ratio.
• 2. Payroll & Salary AdministrationCoordinate monthly payroll processing, ensuring accurate salary calculations and timely salary disbursement.
• Verify attendance, leaves, new joiners, exits, salary revisions, incentives, and full-and-final settlements.
• Calculate and validate salary deductions, including PF, ESIC, TDS, Professional Tax, and other applicable deductions.
• Reconcile payroll registers with employee records and statutory contribution reports.
• Coordinate with Finance to resolve salary discrepancies and payroll-related queries.
• 3. EPFO & PF ComplianceManage PF applicability checks, UAN generation/linking, employee registration, and member records.
• Verify employee and employer PF contributions and applicable EPS/EDLI allocations.
• Prepare and validate monthly ECR data and coordinate timely challan payments.
• Reconcile payroll deductions with EPFO contribution records.
• Handle PF discrepancies, duplicate UAN cases, employee queries, and corrections.
• Maintain PF documentation and support statutory audits and inspections.
• 4. ESIC & Other Statutory ComplianceDetermine ESIC applicability and maintain employee insurance records.
• Verify applicable contribution calculations, contribution periods, and wage-threshold cases.
• Coordinate ESIC filings, payments, and reconciliation.
• Manage applicable Professional Tax, Labour Welfare Fund, and other state-specific statutory requirements.
• Maintain compliance calendars and ensure applicable returns and payments are completed within prescribed timelines.
• 5. TDS & Income Tax ComplianceCoordinate monthly salary TDS calculations based on projected annual taxable income and applicable tax provisions.
• Review employee tax declarations, eligible deductions, exemptions, and supporting documents, as applicable.
• Recalculate TDS following salary revisions, bonuses, and changes in projected annual income.
• Coordinate quarterly salary TDS returns, including Form 24Q, and support the issuance and reconciliation of Form 16.
• Investigate TDS mismatches, short deductions, excess deductions, and filing discrepancies.
• Coordinate with Finance or external tax consultants to ensure accurate and timely compliance.
• 6. HR Operations & Employee LifecycleManage employee documentation, joining formalities, onboarding, confirmation, transfers, and exit formalities.
• Maintain employee master data, personnel files, attendance records, and HR documentation.
• Prepare and maintain appointment letters, offer letters, experience letters, and other HR documents.
• Support HR policies, employee queries, disciplinary documentation, and separation processes.
• Maintain confidentiality and accuracy of employee payroll and personal information.
• 7. Reporting, Audits & Compliance ManagementMaintain accurate recruitment, payroll, employee, and statutory compliance trackers.
• Prepare monthly HR MIS reports covering recruitment, headcount, payroll, and compliance status.
• Reconcile payroll data with PF, ESIC, TDS, and other applicable statutory records.
• Identify discrepancies, maintain supporting documentation, and implement corrective actions.
• Support internal and external audits and ensure records are available for verification.
• Track regulatory changes relevant to payroll and employment compliance and coordinate implementation.
• Required Skills & QualificationsBachelor's degree in HR, Commerce, Business Administration, or a related field; an MBA in HR or relevant professional qualification is preferred.
• 4–7 years of relevant experience in Talent Acquisition and HR Operations.
• Strong practical knowledge of end-to-end recruitment and candidate management.
• Hands-on working knowledge of EPFO, PF calculations, UAN, ECR, ESIC, payroll, and salary TDS.
• Understanding of Form 24Q, Form 16, Professional Tax, Labour Welfare Fund, and applicable statutory deadlines.
• Experience in payroll reconciliation, employee records, statutory documentation, and audit coordination.
• Proficiency in Excel, HRMS/payroll systems, recruitment trackers, and ATS platforms.
• Strong analytical, communication, negotiation, and stakeholder-management skills.
• High attention to detail, confidentiality, and the ability to manage multiple deadlines independently.

Preferred Candidate ProfileThe ideal candidate should be able to explain and demonstrate practical compliance processes, reconcile payroll with statutory records, identify filing errors, resolve employee PF/ESIC/TDS queries, and manage recruitment independently. Candidates with only theoretical knowledge and no relevant hands-on exposure to the required compliance responsibilities may not be suitable.

• Performance ExpectationsTimely closure of recruitment requirements.
• Accurate payroll inputs and statutory calculations.
• Timely completion of applicable filings and payments.
• Accurate employee and compliance documentation.
• Effective coordination with Finance and hiring managers.
• Reliable monthly HR MIS and compliance reporting.