Secretary / Executive Assistant

Job Profile

We are looking for a well-organized, responsible and professional Personal Secretary / Executive Assistant to provide comprehensive administrative and personal support to the Managing Director. The candidate must be comfortable with frequent travel within India for business meetings, client visits, and other official requirements.

Key Responsibilities

• Manage the Director's daily schedule, appointments, meetings and travel plans.
• Accompany the Director on domestic business travel and official visits.
• Travel to client offices, supplier locations, factories, project sites, ports, government offices and other business locations as required.
• Coordinate and manage travel arrangements including flights/trains, hotels, local transportation and itineraries.
• Attend meetings with the Director and prepare notes, action points and follow-ups.
• Coordinate with clients, suppliers, business associates, consultants, banks and government departments.
• Handle telephone calls, emails, correspondence and official communications.
• Draft letters, emails, reports, presentations and other business documents.
• Maintain confidential company and management information.
• Follow up on important business matters and pending tasks on behalf of the Director.
• Assist the Managing Director during meetings, conferences, exhibitions and business events.
• Maintain an updated contact database of clients, suppliers and business associates.
• Handle urgent assignments and coordinate activities outside the office when required.
• Perform other duties and responsibilities assigned by the Managing Director.

Travel Requirement

Travelling is mandatory for this position.

The candidate should be willing to travel frequently to different cities and states in India, sometimes at short notice.

Travel may include:

• Client and supplier meetings
• Factory and project site visits
• Port and logistics locations
• Bank and government office visits
• Business conferences and exhibitions
• Vendor/supplier visits
• Other official assignments of the Director

Candidates who are not willing to travel should not apply.