Secretary / Executive Assistant

Position: Executive Assistant

Location: South Delhi (Shakuntlam Showroom/Office)

Reports to: Founder/Director

About the Role

We're looking for an Executive Assistant to support day-to-day business operations at Shakuntlam, a flooring and wall solutions company working with architects, interior designers, and contractors across Delhi NCR.

Key Responsibilities

• Manage founder's calendar, meetings, and travel arrangements
• Coordinate with clients, architects, and distribution partners on follow-ups
• Draft emails, quotes, proposals, and business correspondence
• Track leads (JustDial, referrals, walk-ins) and maintain CRM/follow-up sheets
• Handle basic vendor and supplier coordination (samples, deliveries, payments follow-up)
• Prepare MIS reports, sales summaries, and business documents as needed
• Manage showroom-related admin: inventory records, invoicing support, courier/logistics coordination
• Assist with social media/marketing coordination if required
• Handle confidential business and financial information with discretion

Requirements

• Graduate in any discipline; MBA preferred but not mandatory
• 2–5 years of experience as an EA, office coordinator, or similar role
• Strong written and verbal English + Hindi communication
• Proficient in MS Office/Google Workspace (Excel, Docs, Calendar)
• Well organized, detail-oriented, and able to multitask
• Comfortable working from showroom/office (not fully remote)
• Prior experience in interiors, real estate, B2B trade, or retail is a plus

Skills

• Excellent time management
• Professional phone/email etiquette
• Basic understanding of business documentation (quotations, POs, invoices)
• Discretion with sensitive business information

Compensation: Based on experience (to be discussed)