Operation Executive

Job Profile: Material Dispatch, Delivery & Site CoordinationKey Responsibilities:

• Plan and coordinate material dispatches as per project requirements and site schedules.
• Coordinate with the production, warehouse, transport, and site teams to ensure timely material availability.
• Arrange and monitor loading, transportation, unloading, and delivery of materials at project sites.
• Coordinate with site teams for proper material receipt, unloading, and placement at the site.
• Track material movement from dispatch to site delivery and maintain proper delivery records and documentation.
• Regularly coordinate with clients and site teams and provide timely updates on dispatch, delivery, and site progress.
• Proactively highlight any material shortage, transportation delay, site issue, or delivery challenge to the concerned team/client.
• Ensure all required materials are delivered as per the approved quantity, specification, and project schedule.
• Collect and maintain POD/GRN/receiving documents and other delivery-related records.
• Coordinate with the billing/accounts team and ensure timely submission and processing of invoices based on completed deliveries and site work.
• Follow up with the client/site team for GRN, work completion confirmation, and billing approvals.
• Maintain proper records of dispatches, deliveries, pending materials, site requirements, and billing status.
• Prepare regular MIS/reports for management regarding material dispatch, delivery status, pending requirements, and billing.
• Ensure smooth coordination between the client, site team, transporters, warehouse, production, and accounts team.