Office Boy / Peon

POSITION OVERVIEW

The Peon serves as a vital member of the administrative and operational support team. This position is responsible for providing essential clerical, courier, and maintenance-related support functions to ensure smooth office operations and efficient service delivery across all departments.

Clerical & Administrative Support

• Assist in maintaining office records and files in an organized manner

• Provide basic data entry and document preparation support

• Handle office correspondence and mail distribution

• Maintain office supplies inventory and place orders as neede

 Courier & Delivery Services

• Deliver documents, parcels, and materials within and outside the office premises

• Maintain courier logs and delivery records

• Ensure timely and safe delivery of important documents

• Track and report on delivery status when required

Office Maintenance & Housekeeping

• Keep office areas clean and organized

• Assist in maintaining office equipment and facilities

• Report maintenance issues to the Office Manager

• Perform basic cleaning and tidying duties in assigned areas

Support Services

• Assist visitors and direct them to appropriate departments

• Help with event setup and room arrangements

• Support administrative staff with various ad-hoc tasks

• Assist in photocopying, scanning, and document binding

 Security & Safety

• Follow all office security protocols and procedures

• Report any security concerns or irregularities

• Ensure proper access control in designated areas

• Maintain confidentiality of sensitive office information

PHYSICAL REQUIREMENTS

• Ability to stand for extended periods

• Ability to climb stairs

• Ability to lift and carry up to 25 lbs regularly

• Ability to move around the office and between buildings

PERFORMANCE EXPECTATIONS

• Punctuality: Arrive on time and maintain consistent attendance

• Quality of Work: Complete tasks accurately and efficiently

• Reliability: Fulfill all assigned duties without constant supervision

• Professional Conduct: Maintain professional behavior and appearance

• Teamwork: Cooperate with colleagues and support team objectives

• Initiative: Proactively identify and report issues or improvements

• Confidentiality: Handle sensitive information with discretion

REQUIRED QUALIFICATIONS & SKILLS

Education: High School Diploma or equivalent Experience: 1-2 years in an administrative or support role (preferred)

Skills:

• Basic computer literacy (MS Office, email)

• Strong communication skills

• Organizational and time management abilities

• Ability to lift and carry items up to 25 lbs

• Reliability and punctuality

• Attention to detail

• Professional demeanor and work ethic