Executive Assistant

Key Responsibilities

1. Executive & Personal Assistance

• Manage the Founder's daily schedule, calendar, appointments, and meetings.
• Coordinate domestic and international meetings with clients and business partners.
• Handle emails, calls, correspondence, and follow-ups.
• Prepare meeting agendas, Minutes of Meetings (MOMs), reports, and presentations.
• Handle confidential business information professionally.

2. Complete Office Management

• Independently manage day-to-day office administration and overall office operations.
• Supervise office staff and coordinate with different departments.
• Monitor attendance, office discipline, housekeeping, and administrative activities.
• Manage office supplies, vendors, maintenance, and other requirements.
• Ensure smooth functioning of the entire office.
• Coordinate with HR, Accounts, Sales, and Operations teams.

3. International Client Coordination

• Communicate professionally with international clients through email, WhatsApp, telephone, and online meetings.
• Handle business correspondence with international partners and Certification Bodies.
• Coordinate international projects, client requirements, and business meetings.
• Draft professional emails, proposals, and business communications in English.
• Be comfortable communicating with clients across different countries and time zones.

4. Travel & Business Coordination

• Arrange domestic and international travel, including flights, hotels, visas, and transportation.
• Accompany the Founder during official meetings, business visits, and international trips whenever required.
• Manage travel itineraries and other related arrangements.
• Must be comfortable with frequent domestic and international travelling.

5. Documentation & Reporting

• Prepare MIS reports, Excel sheets, presentations, and business records.
• Assist in preparing company profiles, proposals, agreements, and official documents.
• Maintain records and track important deadlines and follow-ups.
• Eligibility & RequirementsGraduate in any discipline; MBA will be an advantage.
• Minimum 2–5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager preferred.
• Excellent English communication and email drafting skills.
• Good knowledge of MS Office, Excel, Word, PowerPoint, and Outlook.
• Strong organisational, multitasking, and coordination abilities.
• Must be confident in communicating with international clients.
• Must be open-minded, adaptable, proactive, and comfortable handling multiple responsibilities.
• Must be willing to travel domestically and internationally.
• Must hold a valid Passport and be eligible to undertake international business travel.
• Must be comfortable working directly with the Founder and managing confidential matters.
• Professional Presentation & Other PreferencesWell-groomed, professionally dressed, and presentable.
• Confident personality with professional etiquette and communication skills.
• Preferred height: Minimum 5'7".
• Open to business travel and flexible working requirements.
• Salary & BenefitsSalary: Negotiable based on experience, qualifications, and capabilities.
• Attractive salary package for deserving candidates.
• Opportunity to work directly with the Founder.
• Exposure to international business operations and professional growth.