Purchase Executive

Job Summary:

A Purchase Executive is responsible for sourcing, negotiating, and purchasing materials, products, and services required by the organization. The role ensures timely procurement at competitive prices while maintaining quality standards and supplier relationships.

Key Responsibilities:

• Identify and evaluate potential suppliers and vendors.
• Obtain quotations and compare prices, quality, and delivery schedules.
• Negotiate pricing, payment terms, and contracts with suppliers.
• Prepare and process purchase orders (POs).
• Monitor inventory levels and coordinate with stores/warehouse teams.
• Follow up with suppliers to ensure timely delivery of goods and services.
• Maintain procurement records, purchase reports, and supplier databases.
• Verify invoices and coordinate with the accounts department for payments.
• Resolve supply issues, discrepancies, and vendor-related concerns.
• Ensure compliance with company procurement policies and procedures.
• Conduct market research to identify cost-saving opportunities and new suppliers.

Required Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• 1–4 years of experience in procurement, purchasing, or supply chain operations.
• Proficiency in MS Office (Excel, Word) and ERP systems (SAP, Oracle, etc.).
• Strong negotiation and communication skills.
• Good analytical and problem-solving abilities.

Key Skills:

• Vendor Management
• Negotiation Skills
• Purchase Order Management
• Inventory Control
• Cost Analysis
• Time Management
• Attention to Detail
• Relationship Management
• ERP Software Knowledge

Performance Indicators (KPIs):

• Cost savings achieved through procurement activities.
• On-time delivery rate from suppliers.
• Purchase order processing accuracy.
• Vendor performance and compliance.
• Inventory availability and stock optimization.