Front Office Receptionist

Job Title: Office Administrator / Front Desk Executive

Company: ECO Matrix Solutions

Location: Nagpur, Maharashtra — on-site (new office, from October 2026)

Job Type: Full-Time

Preference: Female candidates strongly encouraged to apply (as part of our diversity hiring initiative)

Start Date: October 2026 (aligned with our office move)

Compensation: ₹13,000 – ₹15,000 per month (based on experience; final figure to be confirmed)

About ECO Matrix

ECO Matrix Solutions is a technology-driven engineering services firm based in Nagpur, serving the Architecture, Engineering & Construction (AEC) industry across the U.S. and Canada. We deliver energy modeling, code compliance, and BIM/MEP modeling support through a combination of expert engineering talent and a proprietary SaaS platform. As part of our growing service portfolio, we're building out our in-house MEP and fire protection modeling team to support U.S. and Canadian projects across a variety of building types and phases.

Job Summary

We're hiring an Office Administrator / Front Desk Executive to manage the day-to-day running of our new Nagpur office. This is a full-time, on-site role covering office upkeep, front-desk and visitor coordination, errands, and administrative support — with the opportunity to grow into basic computer skills and bookkeeping over time.

Key Responsibilities

1.      Open the office each morning by 8:45 AM and ensure it is secured and locked at the end of the day.

2.      Maintain a clean, organized office — desks, chairs, and common areas in order at all times.

3.      Prepare tea/coffee for the team twice daily and clean up cups and utensils afterward.

4.      Maintain the pantry area — fridge, microwave, water cooler, and stove — and track grocery requirements for day-to-day use.

5.      Run errands as needed, including bank visits and local purchases of stationery, snacks, or supplies on staff request (own two-wheeler (preferable) with a valid license required).

6.      Track employee in-and-out timings on a daily basis.

7.      Receive couriers, vendors, and visitors and maintain a simple visitor/courier log.

8.      Flag any repairs needed around the office promptly to management.

9.      File and organize office documents and records on an ongoing basis.

10.   Coordinate with the landlord/building staff and any office vendors as required.

11.   Learn basic MS Excel, MS Word, and simple AI tools during available time, and assist with basic day-to-day bookkeeping as skills develop.

Required Qualifications & Skills

•       Basic spoken and understood English, enough to follow instructions and simple conversations.

•       Own two-wheeler (preferable) with a valid driving license.

•       Reliable, punctual, and trustworthy, comfortable independently opening and closing the office.

•       Willingness to learn new tools and take on more responsibility over time.

•       No prior experience required; freshers are welcome to apply.

What We Offer

•       A stable, full-time role in a professional and growing company.

•       On-the-job training in basic computer skills and office administration.

•       Room to grow into more responsibility, including basic bookkeeping, as your skills develop.

•       A supportive, respectful work environment as part of a growing team.

•       Defined working hours (8:45 AM – 5:45 PM, Monday–Friday) with a stable monthly salary.