Assistant Manager - HR

Department

Human Resources & Administration

Reports To

Head – Human Resources

Supervises

• HR & Admin Executive(s)
• Payroll Executive
• Time Office
• Security Supervisor
• Housekeeping Supervisor
• Canteen Contractor
• Contract Labour Coordinators
• Guest House & Facility Staff

Role Purpose

To independently manage all Human Resource and Administrative Operations at the plant by ensuring manpower availability, payroll accuracy, statutory compliance, industrial harmony, employee engagement, contract labour management, administration excellence and continuous process improvement in line with business objectives.

Major Roles & Responsibilities

1. Manpower Planning & Recruitment

• Annual manpower budgeting
• Recruitment of staff, workmen, trainees and apprentices
• Campus hiring and apprenticeship programmes
• Consultant and recruitment portal management
• Offer, appointment and joining formalities
• On boarding and induction
• Recruitment MIS

2. HR Operations

• Employee life cycle management
• Confirmation, transfer, promotion and separation
• Employee records & documentation
• HR letters and certificates
• HRMS administration
• HR policies and SOP implementation

3. Payroll & Compensation

• Payroll validation
• Attendance verification
• Overtime, incentives and shift allowance
• Loan recovery
• Full & Final Settlement
• Income Tax coordination
• Salary disbursement support

4. Time Office Management

• Biometric attendance
• Leave administration
• Daily attendance reports
• Shift scheduling support
• ESS administration
• Attendance analytics

5. Performance Management

• KRA & KPI implementation
• Mid-year review
• Annual appraisal
• Confirmation review
• Increment process
• PMS reports

6. Learning & Development

• Training Need Analysis
• Annual Training Calendar
• Technical training
• Behavioural training
• Leadership development
• Skill Matrix

7. Employee Relations & Industrial Relations

• Discipline management
• Grievance handling
• Counselling
• Domestic enquiry
• Employee engagement
• Recognition programmes
• Worker communication

8. Labour Law Compliance

• Factory Act
• CLRA
• EPF
• ESIC
• Bonus
• Gratuity
• Labour Welfare Fund
• New Labour Codes
• Compliance audits
• Government inspections

9. Contract Labour Management

• Contractor onboarding
• Attendance verification
• Wage verification
• Contractor compliance
• Bill verification
• Deployment planning

10. Administration

• Security
• Housekeeping
• Gardening
• Canteen
• Guest House
• Transport
• Uniform & PPE
• Visitor Management
• Facility Maintenance
• Asset Management

11. HR Digitalization

• HRMS
• ATS
• PMS
• Payroll System
• Attendance System
• HR Dashboards
• AI-based HR tools