Assistant General Manager - Contracts and Procurement

SECTION I: ROLE SUMMARY (Purpose of the Role) 

The Team Member – Contracts & Procurement supports quantity surveying, billing, and contract administration activities for assigned projects. The role ensures accurate measurement, timely billing, and adherence to contractual requirements while supporting project cost control and financial discipline. 

SECTION II: KEY RESPONSIBILITIES/ ACCOUNTABILITIES 

Financial / Functional Perspective 

? Support accurate measurement and billing to protect project revenue 

? Assist in cost control and budget monitoring 

? Support timely certification of bills to improve cash flow 

? Help minimize financial risk through contract compliance 

Customer Perspective 

? Coordinate with contractors and consultants for billing and measurements 

? Support project teams with cost and contract data 

? Maintain transparency in billing and documentation 

? Support dispute-free contract administration 

Internal Process Perspective 

? Measure quantities as per drawings and BOQs 

? Prepare and assist in certification of RA bills and final bills 

? Maintain contract documents, variations, and amendments 

? Track project costs and prepare cost reports 

? Support tendering and vendor finalization activities 

? Maintain billing and contract MIS 

? Ensure compliance with contract terms and company policies 

Learning & Growth / Developmental Perspective 

? Develop expertise in quantity surveying and contracts 

? Learn billing and cost control practices 

? Build understanding of construction contracts and claims 

? Participate in continuous improvement initiatives 

SECTION III: KNOWLEDGE & EXPERIENCE 

KNOWLEDGE 

Minimum Qualifications 

• BE/B.Tech (Civil) 

Language Skills 

• English 

• National (Preferred) 

• Regional (Desirable) 

Nature of  

Experience 

• Exposure to quantity measurement, billing preparation, cost tracking, and contract documentation in construction or real estate projects. 

SECTION IV: TECHNICAL & LEADERSHIP / BEHAVIORAL SKILLS REQUIRED TO EXECUTE THE ROLE 

SKILLS 

Technical Skills
(if available) 

• Ability to utilize knowledge of prevailing market rates for materials, manpower /labor, and services to conduct cost benchmarking, assess and pre-empt price fluctuations, negotiate competitive contracts and ensure project cost efficiency while adhering to project specifications and budget for effective financial planning and execution 

• Ability to utilize knowledge of material specifications as per contract requirements to calculate quantity indices and reconcile quantities as per requirement,  ensuring precise estimation and control of quantifications within the limits of Accepted Quantities Estimates (ACE). 

• Ability to understand status of project delivery and apply knowledge of utilizing relevant software to accurately prepare and process invoices and bills for customers and contractors by ensuring all availed/ rendered services, materials, and contractual terms are correctly documented and appropriate tax rates are applied, while coordinating with finance teams to ensure timely payments are pursued with clients 

• Ability to apply knowledge of existing performance criteria (cost, timelines, quality, past records etc.) and market pricing to evaluate and determine the most accurate and cost-effective rates for resources (manpower, materials, equipment, etc.) and services acquired through vendors, ensuring the chosen rates align with the budget and goals 

• Ability to understand, interpret, and apply L&T’s internal Procure?to?Pay (P2P) guidelines across all procurement?related activities, ensuring that sourcing, evaluation, onboarding, contracting, approvals, documentation, and payments are executed strictly in line with organizational policies and controls.