Secretary / Executive Assistant

Job Title: Office Administrator

Department: Administration / PA

Reports To: Director

Location: Saki Naka, Mumbai

Employment Type: Full-Time

Job SummaryWe are seeking a proactive and detail-oriented Office Administrator to oversee daily office operations and ensure a well-organized, efficient workplace. This role is the backbone of office functionality — managing supplies, facilities, records, and supporting staff across departments.

• Key ResponsibilitiesOversee day-to-day office operations to ensure smooth functioning
• Manage office supplies inventory, place orders, and liaise with vendors/suppliers
• Maintain office equipment and coordinate repairs/maintenance with service providers
• Handle incoming calls, emails, couriers, and visitor management
• Organize and maintain physical and digital filing systems
• Schedule meetings, book conference rooms, and manage calendars for leadership
• Coordinate travel arrangements and accommodation for staff
• Prepare and maintain administrative reports, budgets, and expense records
• Support HR functions such as onboarding, attendance tracking, and maintaining employee records
• Ensure office health, safety, and cleanliness standards are maintained
• Liaise with building management/landlord for facility-related issues
• Assist in organizing company events, meetings, and staff engagement activities
• Ensure compliance with company policies and relevant regulations
• RequirementsBachelor's degree in Business Administration, Management, or related field
• 1-2 years of experience as an Office Administrator, Office Manager, or similar role
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational, multitasking, and time-management skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Problem-solving mindset with keen attention to detail
• Preferred SkillsExperience with office management tools (e.g., Google Workspace, Slack, Asana, Trello)
• Basic knowledge of bookkeeping, invoicing, or vendor management
• Familiarity with HR administrative processes
• Prior experience in facilities/vendor coordination
• Key CompetenciesStrong interpersonal skills and a customer-service orientation
• Ability to work independently with minimal supervision
• Adaptability in a fast-paced environment
• Leadership skills to guide support staff (if applicable)
• What We OfferCompetitive salary: [Insert Range]
• Health insurance, paid leave,
• Professional growth opportunities
• Collaborative and supportive work culture