Executive Secretary To The Founder, CEO

Job Description: Executive Secretary to the Founder, CEO

Position Overview:

We are seeking an efficient and detail-oriented Secretary to provide comprehensive administrative and organizational support to the Founder, CEO. The role involves handling sensitive information, coordinating high-level meetings, and ensuring the smooth operation of the FOUNDER, CEO’s office.

Key Responsibilities:

•         Administrative Support to the Founder, CEO:

o         Manage the FOUNDER, CEO’s calendar, schedule meetings, and ensure timely follow-ups.

o         Handle correspondence, including emails, letters, and phone calls, with utmost professionalism and confidentiality.

o         Prepare, proofread, and format presentations, reports, and documents.

•         Meeting and Event Coordination:

o         Organize and coordinate meetings, including drafting agendas, taking minutes, and circulating them.

o         Liaise with internal departments

o         Assist in planning corporate events, conferences, and other engagements as required.

Travel and Logistics Management:

o         Arrange travel, accommodations, and itineraries for domestic and international trips.

o         Handle visa processing and ensure all travel-related documentation is in place.

•         Communication and Liaison:

o         Act as the primary point of contact for the FOUNDER, CEO, ensuring smooth communication with internal and external parties.

o         Filter and prioritize incoming information, ensuring the FOUNDER, CEO’s focus on critical matters.

•         Office and Records Management:

o         Maintain and organize the FOUNDER, CEO’s files, records, and documentation.

o         Monitor and manage incoming and outgoing communications with accuracy.

o         Handle confidential information with discretion and professionalism.

Strategic Support:

·                Assist in tracking key projects, deadlines, and deliverables.

·                Prepare PPTs on various ongoing projects

Qualifications and Skills:

•         Bachelor’s degree in Business Administration/Secretarial Studies/or a related field.

•         Proven experience as a Secretary, Executive Assistant, or similar role Exceptional organizational and multitasking abilities.

•         Strong verbal and written communication skills.

•         Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

•         Possess a high level of discretion, integrity, and professionalism in handling confidential matters.

•         Ability to work under pressure in a fast-paced environment.

Desirable Attributes:

•         Knowledge of AI Tools will be preferred.

•          Knowledge of Social media platforms

•         Proficiency in business communication and etiquette.

Reports to:

The Founder, CEO