Secretary / Executive Assistant

Executive Assistant (EA) to Managing Director (MD)

Job Summary

We are looking for a highly organized, proactive, and dependable Executive Assistant (EA) to support the Managing Director (MD). This role requires exceptional coordination, administrative, and follow-up skills to ensure smooth day-to-day operations and effective management of tasks, schedules, and priorities. The ideal candidate should be capable of handling both professional and occasional personal assignments with discretion and efficiency.

Work Experience

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or Office Coordinator supporting senior management, preferably a Managing Director or equivalent leadership position.
• Experience in administration, coordination, scheduling, and stakeholder management.
• Ability to work in a fast-paced environment while maintaining attention to detail and accuracy.

Educational Qualification

• Graduate from a recognized Secretarial College or any relevant graduate degree with administrative or executive support experience.

Key Skills Required

• Excellent Follow-Up Skills – This is the most critical requirement for the role.
• Strong organizational and coordination abilities.
• Proficiency in MS Office, particularly Microsoft Excel and Microsoft Word.
• Good command of written and spoken English.
• Knowledge of Shorthand will be an added advantage.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple responsibilities efficiently.
• High level of confidentiality, professionalism, and integrity.

Key Responsibilities

• Manage the MD’s calendar, meetings, appointments, and travel schedules.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Ensure timely follow-up on tasks, commitments, and action items.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain records, files, and important documentation.
• Assist in administrative and operational activities as required.
• Handle confidential information with discretion.
• Support the MD with both professional responsibilities and occasional personal tasks when required.
• Salary₹13,000 – ₹33,000 per month (based on experience and suitability).

Additional Requirements

• Candidate should reside within approximately 45 minutes of travel time from the office.
• Strong preference for candidates with a stable employment history.
• Honest, trustworthy, and committed to long-term association.
• Flexible and willing to take ownership of responsibilities beyond routine administrative tasks when required.