Secretary / Executive Assistant

Job Type: Full-Time

Department: Administration / Management Support

Job SummaryWe are looking for an experienced and well-organized Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should have excellent communication skills, strong organizational abilities, and proficiency in office management, scheduling, documentation, and coordination.

• Key ResponsibilitiesManage the daily schedules, appointments, and meetings of senior management.
• Handle phone calls, emails, correspondence, and official communications professionally.
• Prepare reports, presentations, letters, meeting minutes, and other official documents.
• Coordinate meetings, business travel, hotel bookings, and other arrangements.
• Maintain confidential files, records, documents, and important information.
• Follow up with internal departments, clients, vendors, and business associates.
• Manage calendars, reminders, deadlines, and meeting schedules efficiently.
• Assist management with administrative tasks, data entry, and office coordination.
• Handle incoming and outgoing communications and ensure timely responses.
• Maintain confidentiality of sensitive business information and management decisions.
• Organize meetings, prepare agendas, and track action items.
• Perform other administrative duties as assigned by management.
• Required Qualifications & SkillsBachelor's degree in any relevant field preferred.
• Minimum 5 years of experience as an Executive Secretary, Personal Assistant, or Administrative Executive.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Professional attitude with excellent interpersonal and coordination abilities.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage multiple priorities effectively.
• Preferred Candidate ProfileWell-presented, professional, and proactive.
• Experienced in supporting senior executives or directors.
• Capable of handling administrative responsibilities with minimal supervision.
• Reliable, punctual, and comfortable working in a fast-paced office environment.