Office Boy / Peon

Job Description – Office Boy / Office Assistant

Company: The Green Venturez Group

Location: Mumbai, Maharashtra

Job Type: Full-time

Industry: Real Estate – Builders & Developers

About the Role

The Green Venturez Group is looking for a reliable, sincere, and well-organised Office Boy / Office Assistant to support the smooth day-to-day functioning of the office. The candidate will be responsible for maintaining office cleanliness, preparing tea and refreshments, handling outdoor errands, and assisting with the proper filing, storage, and retrieval of important company documents and records related to real estate projects.

The ideal candidate should be responsible, punctual, proactive, and able to locate and provide the required documents whenever requested by management or other team members.

Key Responsibilities

1. Office Maintenance & Housekeeping

Maintain cleanliness and hygiene throughout the office, including workstations, cabins, meeting rooms, reception, pantry, and common areas.

Keep desks, furniture, and office equipment clean and organised.

Ensure the pantry is clean and adequately stocked with tea, coffee, drinking water, and other essentials.

Dispose of waste regularly and ensure the office remains presentable for clients, visitors, and business associates.

2. Tea, Refreshments & Guest Assistance

Prepare and serve tea, coffee, and refreshments to management, employees, clients, and visitors.

Arrange refreshments during meetings and client visits.

Ensure drinking water is available and provide courteous assistance to guests visiting the office.

3. Outdoor Errands & Office Support

Handle bank visits, courier and parcel deliveries, document submissions, photocopying, printing, and other official errands.

Visit government offices, municipal offices, registration offices, banks, societies, and other locations as instructed for official work.

Assist in collecting and delivering documents to clients, channel partners, consultants, vendors, and other business associates.

Ensure all documents and parcels are delivered to the correct person and obtain acknowledgements wherever required.

Complete assigned tasks on time and provide updates to the concerned team member.

4. File Management & Document Records

Maintain proper physical filing and storage of company documents, ensuring files are organised, labelled, and easy to retrieve.

Assist in maintaining project-wise files and records for real estate redevelopment and construction projects.

Keep documents arranged under appropriate categories, such as:

Society and redevelopment-related documents

Agreements, permissions, approvals, and NOCs

Municipal Corporation and government correspondence

Property-related documents and project records

Contractor, vendor, and consultant documents

Bills, invoices, receipts, and payment records

Client and channel partner records

Know where important files and documents are stored and retrieve them promptly whenever requested.

Maintain a basic file register or document movement register to record documents received, filed, issued, or sent outside the office.

Ensure original documents are handled carefully, returned to their designated places, and never misplaced.

Inform the concerned team member if any document is missing, misplaced, pending, or requires follow-up.

Maintain confidentiality and ensure that company documents are not shared with unauthorised persons.

5. General Office Assistance

Assist with photocopying, scanning, printing, binding, stapling, and arranging documents.

Support the administration, accounts, sales, and project teams with routine office requirements.

Monitor office stationery and pantry supplies and inform the concerned person when stocks are running low.

Follow instructions from management and complete additional office-related tasks as required.

Candidate Requirements

Minimum education: 10th Pass preferred.

Prior experience as an office boy, peon, office assistant, or housekeeping assistant will be an advantage.

Basic reading, writing, and understanding skills to identify file names, document labels, and written instructions.

Ability to organise files systematically and remember where documents are stored.

Willingness to travel locally for official errands.

Honest, punctual, dependable, and attentive to detail.

Good behaviour, a helpful attitude, and the ability to follow instructions.

Basic knowledge of photocopying, scanning, and printing is preferred.

Key Skills

Office cleanliness and maintenance

Tea and refreshments service

Outdoor errands and document delivery

Physical file management and record keeping

Document identification and retrieval

Time management and reliability

Confidentiality and responsibility

What We Expect

We are looking for someone who takes ownership of office responsibilities, keeps the workplace clean and organised, completes errands efficiently, and maintains a systematic record of important real estate documents. The candidate should be able to respond confidently when asked for a particular file or document and know where it is stored or with whom it is currently held.

Interested candidates may apply to join The Green Venturez Group and become part of our growing real estate development team.