Billing Executive

Job Description:

We are seeking a dedicated and results-driven Billing resource to join our team in the fragrance

industry. As a Billing, you will play a crucial role in safeguarding our assets by efficiently managing

the recovery of outstanding debts and ensuring compliance with industry regulations. Your

contributions will be instrumental in maintaining the financial stability and reputation of our

company.

Key Responsibilities:

1. Invoices handover to Technicians in the morning.

2. Client Mail Reverts with Solutions.

3. Credit Notes given to the clients to be maintained separately.

4. Acknowledged Challans & Invoices should be filed properly.

5. Daily follow up on the given Challans & Invoices to technicians for Inward acknowledged

copies.

6. Performa Invoices made for clients should be maintained separately in Excels.

7. Scanning invoices and sending soft copies to clients.

8. Hard copies of Invoices to be dispatched to the clients and maintain separate data for the same

with date of dispatch and POD details.

9. Call the client and inform about the dispatch of the Invoices and ask for Acknowledgment.

10. Take the follow up of your dispatched invoices from the clients.

11. Acknowledge Copy of Challans & Invoices to be attached in Software.

12. E Way bills to be made by billing team for their individual clients.

13. Acknowledge each and every email received from Clients as well as internally.

14. Proper coordination on ledgers reconciliation with accounts department.

15. Proper follow ups on all the queries addressed by clients and give them the solutions within

the deadline.

16. Billing should know in advance that which invoices will go to the clients next day. They

should not depend on technicians or refill data.