Admin Executive

Admin Executive

Company: Sunil Construction Co.

Location: Mumbai, Maharashtra

Department: Administration

Experience: 2–5 Years

Employment Type: Full-Time

Reporting To: Management

Job Description

Sunil Construction Co. is looking for a proactive and organized Admin Executive to manage day-to-day administrative activities, office coordination, vendor management and facility-related requirements.

Key Responsibilities

• Manage day-to-day office administration and facility management activities.
• Coordinate with office staff, site teams, vendors and service providers.
• Handle office supplies, stationery, housekeeping and pantry requirements.
• Maintain proper records of administrative expenses, purchases and service bills.
• Coordinate with vendors for maintenance, repairs and other office services.
• Monitor office infrastructure, equipment, furniture and other assets.
• Handle office maintenance, electrical, plumbing, AC, internet, telephone and other facility-related issues.
• Coordinate with building management / society for office-related matters.
• Maintain records of company assets and administrative inventory.
• Arrange travel, accommodation, transportation and other logistics whenever required.
• Coordinate meetings, office events and employee engagement activities.
• Manage courier, dispatch, incoming and outgoing documents.
• Maintain administrative files, registers and records.
• Support HR in employee joining formalities, ID cards, stationery and other administrative requirements.
• Coordinate with construction sites for administrative and logistical requirements.
• Handle vendor quotations, negotiations and service renewals.
• Ensure timely renewal of AMC, maintenance contracts, licenses and other administrative agreements.
• Assist management and HR in implementing administrative policies and procedures.
• Prepare regular administrative reports and expense statements.
• Ensure proper housekeeping, cleanliness, safety and discipline within office premises.
• Perform other administrative duties assigned by management.

Requirements

• Graduate in B.Com / BBA / BA / Any Graduate or equivalent qualification.
• 2–5 years of experience in Administration / Office Administration / Facility Management.
• Experience in construction, infrastructure, real estate or contracting companies will be preferred.
• Good knowledge of MS Office, Excel and basic computer applications.
• Good vendor coordination and negotiation skills.
• Excellent communication and interpersonal skills.
• Strong organizational and follow-up skills.
• Ability to handle multiple tasks independently.
• Knowledge of administrative documentation and record keeping.
• Hindi, English and Marathi communication skills preferred.

Key Skills

Administration | Office Administration | Facility Management | Vendor Management | Housekeeping | Office Maintenance | Asset Management | Travel Coordination | Documentation | MS Excel | Vendor Coordination | Inventory Management | Event Coordination | Purchase Coordination

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