Accounts Executive

Key Responsibilities

1. Accounts Payable

• Process vendor invoices.
• Verify purchase bills and supporting documents.
• Prepare payment vouchers.
• Maintain supplier accounts.
• Reconcile vendor statements.
• Coordinate with the Purchase Department regarding pending invoices.

2. Accounts Receivable

• Maintain customer ledgers.
• Record customer receipts.
• Reconcile customer accounts.

3. Banking and Payments

• Prepare cheques and online payments.
• Record bank transactions.
• Perform daily bank reconciliation.
• Coordinate with banks regarding transactions and documentation.
• Maintain banking records.
• Other Banking work.

4. Credit Notes (CN) and Debit Notes (DN)

• Prepare Credit Notes (CN) for customers and vendors.
• Prepare Debit Notes (DN) for customers and vendors.
• Verify supporting documents before issuing CN/DN.
• Maintain proper records of all credit and debit notes.
• Coordinate with the Sales, Purchase, and Dispatch departments regarding CN/DN transactions.
• Reconcile CN/DN entries with customer and vendor ledgers.

5. GST Compliance

• Prepare GST working sheets.
• Maintain GST records.
• Reconcile purchase and sales data.
• Coordinate with consultants for GST return filing.
• Maintain GST-related documents.

6. TDS Compliance

• Maintain TDS records.
• Verify TDS deductions.
• Prepare TDS working sheets.
• Coordinate with consultants regarding TDS compliance.

7. Accounting and Bookkeeping

• Pass accounting entries.
• Maintain journals and ledgers.
• Record daily accounting transactions.
• Verify vouchers and supporting documents.
• Maintain the general ledger.

8. Petty Cash Management

• Maintain petty cash records.
• Verify expense claims.
• Reconcile petty cash balances.

9. Payroll Support

• Support monthly payroll activities.
• Maintain salary records.
• Coordinate with HR regarding attendance and salary-related information.
• Maintain employee reimbursement records.

10. MIS and Reporting

• Prepare daily MIS reports.
• Prepare weekly financial reports.
• Prepare monthly expense statements.
• Generate reports required by management.
• Maintain accounting records for audits.

11. Documentation and Record Management

• Maintain physical and electronic accounting records.
• Organize invoices, vouchers, purchase orders, and financial documents.
• Maintain proper filing systems.
• Ensure that all documents are easily accessible for audits.

12. Audit Support

• Assist during internal audits.
• Assist during statutory audits.
• Provide supporting documents to auditors.
• Maintain audit records and documentation.

Required Skills

• Knowledge of accounting principles.
• Basic understanding of GST and TDS.
• Knowledge of Microsoft Excel.
• Knowledge of accounting software.
• Good numerical and analytical skills.
• Good communication skills.
• Attention to detail.
• Ability to meet deadlines.

Experience

• 1–3 years of experience in accounting and finance.

Key Performance Indicators (KPIs)

• Accuracy of accounting entries.
• Timely vendor payments.
• Timely customer invoicing.
• Bank reconciliation accuracy.
• GST and TDS compliance.
• Timely MIS reporting.
• Proper maintenance of accounting records.

To Apply:

Interested candidate can send their resume on hr@formujet.in or you may whatsapp your resume on 9702366599