Personal Assistant

We are looking for a well-organized, proactive and responsible Personal Assistant to support the Director in day-to-day coordination, scheduling, communication and administrative activities.

The candidate will act as a bridge between the Director and different departments/employees and will be responsible for ensuring smooth communication, timely follow-ups and execution of assigned tasks.

KEY RESPONSIBILITIES

Manage and maintain the Director’s daily schedule, appointments, meetings and reminders.

Schedule and coordinate internal and external meetings with different departments, clients and stakeholders.

Act as a communication bridge between the Director and employees/departments.

Coordinate with different departments and follow up on assigned tasks, action points and pending activities.

Prepare reports, presentations, meeting agendas, minutes and other documents as required.

Maintain proper records and ensure timely submission of reports and updates.

Manage travel arrangements including tickets, transportation, accommodation and travel schedules.

Keep the Director updated about important meetings, deadlines, pending tasks and follow-ups.

Set timely alerts and reminders for meetings, appointments, deadlines and important activities.

Coordinate with different departments to ensure smooth flow of information and timely completion of activities.

Handle confidential information and maintain complete discretion.

Perform other administrative, coordination and support activities assigned by the Director.

REQUIRED QUALIFICATION AND SKILLS

MBA qualification is mandatory.

Previous experience as Personal Assistant, Executive Assistant, Management Coordinator or in a similar role will be preferred.

Excellent verbal and written communication skills.

Strong coordination, follow-up and organizational skills.

Good knowledge of MS Office, especially MS Excel, Word and PowerPoint.

Ability to manage multiple tasks, schedules and priorities effectively.

Professional, presentable and disciplined approach.

Strong attention to detail and confidentiality.

Male candidates preferred.

KEY SKILLS

Personal Assistant | Executive Assistant | Director Coordination | Meeting Coordination | Scheduling | Travel Management | Report Preparation | MS Excel | MS Office | Department Coordination | Follow-up | Administrative Support