Accountant/ Accounts Executive

Working hours - 11AM to 8PM

Week off - Tuesday

Location - Near Jatin Das Park Metro, Hazra More, Kolkata, West Bengal,

A. Student Fee and Revenue Accounting

• Maintain accurate student-wise fee collection records.

• Record admission fees, tuition fees, instalments, and other applicable charges.

• Track outstanding student fees and prepare a pending-fee report.

• Verify fee receipts against bank credits, cash deposits, and other authorised collection channels.

• Record refunds, cancellations, scholarships, and fee adjustments after approval.

• Reconcile fee collection reports received from different branches or centres.

B. Franchise and Sub-Centre Accounting

• Maintain separate accounts for each franchise or sub-centre.

• Verify student admissions and fee collections reported by each centre.

• Calculate the amount payable to each centre according to the approved revenue-sharing arrangement.

• Verify supporting documents before processing payments.

• Maintain records of franchise fees, commissions, revenue shares, and other contractual payments.

• Follow up on outstanding amounts receivable from franchisees.

• Ensure that cash collections are deposited and reported within the prescribed timeline.

• Prepare monthly centre-wise income, expenses, and outstanding statements.

C. Statutory Compliance and Taxation

• Maintain records required for TDS and GST compliance, wherever applicable.

• Assist in preparing TDS calculations and payment details.

• Verify vendor PAN details and applicable tax deduction rates.

• Maintain records of TDS deductions and certificates.

• Assist in reconciling TDS with relevant tax records and returns.

• Coordinate with the Chartered Accountant for GST returns, TDS returns, and other applicable filings.

• Maintain records of statutory payments and filing acknowledgements.

• Track compliance deadlines and notify the reporting manager of upcoming due dates.

D. Bank, Cash and Payment Management

• Record daily bank transactions.

• Reconcile bank statements and accounting ledgers.

• Verify cash deposits against collection reports.

• Maintain records of payments made through NEFT, RTGS, IMPS, UPI, and other applicable channels.

• Prepare payment statements for management approval.

• Identify duplicate payments, unexplained bank entries, and other discrepancies.

• Maintain proper supporting documents for every payment.

E. Billing & Invoice Preparation

• Prepare accurate bills/invoices for student fees, franchise fees, services, and other approved charges.

• Verify the customer/student/centre details, billing period, description, amount, discounts, and applicable taxes before

issuing a bill.

• Ensure bills are raised only against approved rates, fee structures, agreements, or authorised instructions.

• Maintain proper invoice numbering and a record of issued, pending, cancelled, and revised bills.

• Send bills to the relevant students, branches, franchisees, vendors, or clients within the prescribed timeline.

• Coordinate with the concerned department or centre to resolve billing discrepancies and follow up on unpaid invoices.

• Keep copies of bills and supporting documents for accounting, reconciliation, and audit purposes.

F. Daily, Weekly and Monthly Responsibilities

Daily

• Record receipts, payments, and expenses.

• Verify student fee collections.

• Update bank and cash transaction records.

• Check invoices and supporting documents.

• Report discrepancies to the reporting manager.

Weekly

• Prepare outstanding fee and payment reports.

• Follow up on unaccounted collections and pending deposits.

• Review branch and franchise transactions.

• Update vendor balances and pending documentation.

Monthly

• Complete bank and ledger reconciliations.

• Prepare centre-wise financial statements.

• Reconcile franchise revenue-sharing payments.

• Prepare expense summaries and MIS reports.

• Compile records required for statutory compliance.

• Submit monthly accounts to the reporting manager for review.

G. Important Internal Controls

1. No unauthorised payments: Payments must be supported by documents and approved by the authorised person.

2. No unrecorded collections: All student fee collections must be entered into the accounting system.

3. Timely cash deposits: Cash received must be deposited within the institution's prescribed timeline.

4. Independent reconciliation: Differences between student records, centre reports, bank credits, and accounting records

must be investigated.

5. Document confidentiality: Student financial records, employee salary details, vendor information, and banking data must

be protected.

6. Proper audit trail: Entries, corrections, refunds, and adjustments must have supporting documentation and appropriate

approvals.

H. Core Expectations

• Accuracy: Maintain correct accounting entries, fee records, and payment calculations.

• Reconciliation: Reconcile bank accounts, student fees, and centre-wise collections on time.

• Compliance: Prepare assigned tax and statutory records accurately.

• Reporting: Submit monthly financial reports to management within prescribed timelines.

• Control: Maintain proper documentation, ensure timely cash deposits, and prevent or promptly report accounting

discrepancies.