Warden

IIT Academy Medical Academy Coaching, Jodhpur

Position:- Hostel Warden – Boys/Girls Hostel

Job Location:- IIT Academy Medical Academy Coaching

Main Pal Road, Near Barkatullah Khan Stadium, Jodhpur, Rajasthan

Job Summary

We are looking for a responsible, disciplined, and caring Hostel Warden to manage the day-to-day operations, discipline, safety, cleanliness, and overall well-being of students staying in the coaching institute's hostel.

The warden will act as the primary point of contact between students, parents, hostel staff, and institute management.

Key Responsibilities

1. Student Supervision & Discipline

Maintain discipline and a positive environment in the hostel.

• Monitor students' daily routine and ensure compliance with hostel rules.
• Ensure students follow designated study, meal, sleep, and wake-up timings.
• Monitor student movement in and out of the hostel.
• Maintain proper records of students leaving or entering the hostel.
• Prevent unauthorized visitors from entering the hostel.
• Identify behavioural or disciplinary issues and report them to management.

2. Student Safety & Security

Ensure the safety and security of all hostel students.

• Remain alert to emergencies and respond promptly.
• Maintain records of emergency contacts for students.
• Immediately inform management and parents, as per institute policy, in case of serious illness, injury, or emergency.
• Regularly check common areas, corridors, entrances, and other hostel facilities.
• Report electrical, plumbing, fire-safety, or other hazards immediately.

3. Student Well-being

Maintain a supportive and respectful relationship with students.

• Listen to students' genuine concerns and guide them appropriately.
• Monitor students who are unwell or facing difficulties.
• Coordinate with management regarding medical assistance whenever required.
• Ensure students receive proper meals and basic hostel facilities.

4. Study & Academic Environment

Ensure the hostel provides a peaceful environment for self-study.

• Maintain silence during designated study hours.
• Ensure students attend their coaching classes regularly.
• Coordinate with academic/administrative staff regarding student attendance or repeated absence.
• Monitor study areas and ensure proper use of hostel study facilities.

5. Hostel Cleanliness & Hygiene

Regularly inspect hostel rooms, washrooms, corridors, common areas, and study areas.

• Coordinate with housekeeping and cleaning staff.
• Ensure proper cleaning schedules are followed.
• Report hygiene or maintenance problems to management.
• Ensure students maintain cleanliness in their rooms and common areas.

6. Food & Mess Coordination

Coordinate with the cook/mess staff regarding student meals.

• Ensure meals are served on time.
• Monitor food quality, hygiene, and availability.
• Maintain a record of students regularly missing meals.
• Report repeated food-related complaints to management.
• Ensure outside food/snacks are controlled as per hostel rules.

7. Records & Documentation

Maintain updated records of:

• Student attendance.
• In-time/out-time and movement.
• Leave requests.
• Visitors.
• Medical issues.
• Disciplinary incidents.
• Room allotment.
• Hostel complaints.
• Students regularly missing meals.
• Maintenance requirements.

8. Parent Communication

Coordinate with parents regarding hostel-related matters as instructed by management.

• Handle parent concerns politely and professionally.
• Escalate serious complaints to the management.
• Do not make independent commitments to parents regarding fees, rules, refunds, or academic matters.

9. Staff Coordination

Coordinate with housekeeping staff, security staff, kitchen staff, and office staff.

• Ensure all hostel staff follow their assigned responsibilities.
• Report staff-related issues to management.
• Maintain proper coordination during admissions, examinations, holidays, and special events.

10. Emergency & Night Duty

Remain available for hostel emergencies.

• Handle urgent situations calmly and immediately inform the concerned management person.
• Maintain night-time discipline and security.
• Ensure students follow hostel timings.
• Take immediate action in case of medical, safety, security, or other emergencies.

Daily Responsibilities

The warden should ensure:

• Morning wake-up and student routine is followed.
• Students attend their scheduled coaching classes.
• Rooms and common areas are clean.
• Study hours are properly maintained.
• Meals are served on time.
• Student movement is recorded.
• Hostel discipline is maintained.
• Complaints and maintenance issues are recorded and reported.
• Night attendance is completed.
• Any important incident is reported to management.

Candidate Requirements

Previous experience as a Hostel Warden, School Warden, Residential Supervisor, Student Coordinator, or similar role preferred.

• Experience handling students/teenagers will be an advantage.
• Good communication and interpersonal skills.
• Disciplined, responsible, patient, and approachable.
• Able to handle difficult situations calmly.
• Basic computer/mobile skills for maintaining records and communication.
• Should be comfortable working in a residential hostel environment.
• Residential RequirementThis is a residential position.
• Accommodation will be provided by the institute.
• The selected candidate is expected to stay on the institute campus.
• The warden must be available for emergencies and hostel requirements.
• Weekly off and leave will be provided as per institute policy.

Job Perks & Benefits

Free Accommodation

• Three Meals a Day – Breakfast, Lunch & Dinner
• Safe and secure campus accommodation.
• Stable employment opportunity.
• Professional working environment.

Important QualitiesThe ideal candidate should be:

• Responsible
• Disciplined
• Patient
• Alert
• Honest
• Firm but polite
• Student-friendly
• Good at communication
• Capable of handling emergencies
• Able to maintain confidentiality
• Code of ConductTreat all students fairly and respectfully.
• No physical punishment or abusive language.
• Maintain professional boundaries with students.
• Maintain confidentiality regarding student and parent information.
• No smoking, alcohol, tobacco, or intoxicating substances inside the campus.
• Do not allow unauthorized persons into the hostel.
• Follow all institute rules and instructions from management.

How to Apply

Send your Resume on WhatsApp only: 9413844606

No Phone Calls Please.

Only shortlisted candidates will be contacted.

WhatsApp Resume: 9413844606