Warehouse Operations Executive

Job Summary

The Warehouse Operations Executive will be responsible for ensuring smooth and error-free dispatches by coordinating with internal departments, transporters, customers, and warehouse staff. The role requires strong coordination skills, attention to detail, and the ability to maintain documentation and inventory accuracy.

Key Responsibilities

• Dispatch Operations
• Plan and execute daily dispatch schedules.
• Ensure timely loading and dispatch of materials.
• Verify material quantities, specifications and dispatch documents before loading.
• Coordinate vehicle placement and dispatch timelines.
• Coordination & Communication
• Coordinate with the Sales Team regarding dispatch priorities and customer commitments.
• Coordinate with the Accounts Team to ensure billing and payment approvals before dispatch.
• Liaise with customer representatives for delivery schedules and documentation.
• Coordinate with transporters and vehicle drivers for smooth loading and timely deliveries.
• Warehouse Management
• Supervise the loading and unloading team.
• Ensure proper stacking and safe handling of solar modules, structures and BOS materials.
• Maintain warehouse discipline and cleanliness.
• Monitor loading quality to prevent transit damages.
• Inventory & Documentation
• Perform serial number scanning of solar modules and maintain accurate records.
• Prepare dispatch documentation and maintain proper filing.
• Update ERP/Tally/Excel records as required.
• Maintain inward and outward stock registers.
• Email & Reporting
• Send dispatch confirmations to customers and internal teams.
• Prepare daily dispatch reports.
• Report pending dispatches and operational issues.
• Maintain proper communication through email and phone.
• Process Compliance
• Follow company SOPs for warehouse operations.
• Ensure compliance with safety practices.
• Support periodic stock verification and audits.
• Identify process improvements to reduce dispatch errors.

Required Skills

Technical Skills

Basic computer knowledge.

• MS Excel, Word and Email handling.
• Basic English communication (Reading & Writing).
• Knowledge of inventory documentation.
• Experience in serial number scanning/barcode handling will be preferred.
• Soft SkillsExcellent coordination ability.
• Good communication skills.
• Attention to detail.
• Ability to work under pressure.
• Problem-solving attitude.
• Leadership skills for handling warehouse labour.
• EligibilityGraduate (Preferred)
• 2–5 years of experience in warehouse or dispatch operations.
• Experience in logistics, electrical, solar, steel, building materials or industrial products will be preferred.
• Fresh candidates with excellent coordination skills may also be considered.

Preferred ExperienceCandidates having experience in handling:

• Solar Modules
• Solar Structures
• Inverters
• Electrical Products
• Steel Products
• Industrial Distribution Warehouses

will be given preference.

• Key Performance Indicators (KPIs)Dispatch accuracy (%)
• On-time dispatch performance
• Zero documentation errors
• Serial number scanning accuracy
• Vehicle turnaround time
• Customer complaint rate
• Inventory accuracy
• Loading damage incidents
• Dispatch report timeliness