Purchase Executive

ob SummaryWe are looking for a responsible, organized, and result-oriented Purchase Executive to manage the company’s procurement activities. The candidate will be responsible for sourcing materials/services, obtaining quotations, negotiating with vendors, preparing purchase orders, and ensuring timely delivery while maintaining quality and cost efficiency.

• Key ResponsibilitiesIdentify and evaluate reliable vendors and suppliers.
• Obtain and compare quotations from multiple suppliers.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Prepare and process Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors for timely delivery of materials/services.
• Ensure purchased items meet required quality, quantity, and specifications.
• Maintain proper records of purchase orders, quotations, invoices, and vendor documents.
• Coordinate with the Accounts, Store, Operations, and Management teams regarding procurement requirements.
• Monitor pending orders and follow up with suppliers regularly.
• Develop and maintain good relationships with existing and potential vendors.
• Assist in vendor selection, rate comparison, and cost-saving initiatives.
• Verify invoices and supporting documents before forwarding them to Accounts.
• Handle purchase-related queries, discrepancies, returns, and replacement issues.
• Maintain proper procurement documentation and reports.
• Ensure purchases are made within approved budgets and company policies.
• Support management in identifying opportunities for cost reduction and better procurement practices.
• Required SkillsGood negotiation and communication skills.
• Strong vendor management and coordination abilities.
• Good knowledge of procurement and purchasing procedures.
• Proficiency in MS Excel, Word, and basic computer applications.
• Ability to compare quotations and prepare purchase reports.
• Good follow-up and time-management skills.
• Strong attention to detail.
• Ability to work independently as well as with a team.
• Qualification & ExperienceQualification: Graduate / Diploma in any relevant field.
• Experience: 1–5 years in Purchase / Procurement / Vendor Management.
• Experience in the relevant industry will be preferred.
• Key Performance Indicators (KPIs)Timely procurement and delivery.
• Cost savings through effective negotiation.
• Vendor performance and reliability.
• Purchase quality and accuracy.
• Proper documentation and compliance.
• Reduction in procurement delays and discrepancie