Office Assistant

Job Description – Office Assistant (Karghewale - Jaipur Office)

Location: Jamnalal Bajaj Marg, C Scheme, Jaipur, Rajasthan (https://maps.app.goo.gl/BnsYftfi8Ku88fKp9)

Employment Type: Full-time

Department: Administration / Operations

Reporting To: Director / Center Head

About the Role

Karghewale is looking for a dependable and hands-on Office Assistant for our Jaipur office.

This is a practical office support role responsible for keeping our approximately 1,200 sq. ft. office-cum-experience center space clean, organised, functional, and well-supported on a day-to-day basis. The person will personally handle routine cleaning and upkeep of the office, while also supporting the team with dispatches, local pickups and deliveries, stationery and supply management, errands, and other day-to-day office activities.

The role is suited to someone who is comfortable taking responsibility for a wide variety of tasks and can work independently with limited supervision.

Key Responsibilities

Office Cleaning, Upkeep & Maintenance

• Personally handle the day-to-day cleaning and upkeep of the office, including work areas, common areas, pantry, washroom, storage areas, furniture, shelves, displays, and other office spaces.
• Sweep, mop, dust, clean surfaces, and carry out other routine cleaning activities as required.
• Keep the office neat, organised, and ready to receive team members, clients, vendors, and visitors.
• Ensure the pantry and washroom remain clean and adequately stocked during the day.
• Dispose of waste and maintain general cleanliness and hygiene across the office.
• Monitor basic maintenance requirements and inform the concerned team member when repairs or servicing are required.
• Coordinate with electricians, plumbers, technicians, or other service providers whenever required.

Dispatches, Deliveries & Pickups

• Pack outgoing shipments, including fabrics, samples, garments, documents, and other materials.
• Ensure shipments are packed safely and labelled correctly as instructed by the team.
• Drop shipments at courier offices or hand them over to courier partners when required.
• Book and coordinate Rapido, Porter, courier services, and other local delivery or pickup services.
• Coordinate local pickups from vendors, suppliers, printers, tailors, service providers, and other locations.
• Track local deliveries and communicate completion or any issues to the concerned team member.
• Receive incoming parcels and materials and hand them over to the appropriate person.

Office Supplies & Stationery

• Maintain stocks of stationery, pantry supplies, cleaning materials, packaging materials, and other regularly used office items.
• Inform the concerned team member before supplies run out.
• Purchase or arrange routine office supplies and materials when required.
• Keep stationery, packaging materials, samples, and commonly used office items properly organised.

General Office Assistance

• Assist with photocopying, printing, scanning, filing, document movement, and other routine office tasks.
• Help set up the office for buyer meetings, team meetings, presentations, or visits.
• Serve water, tea, coffee, or refreshments to visitors and team members when required.
• Assist in moving, arranging, packing, or organising fabrics, samples, garments, boxes, display materials, and other office items.
• Undertake routine outside-office errands such as visiting courier offices, stationery shops, banks, vendors, printers, or other nearby locations when required.
• Assist team members with other reasonable day-to-day office and administrative requirements as needed.

What We Are Looking For

• Responsible, trustworthy, punctual, and dependable.
• Comfortable performing both cleaning and physical office-support work, as well as basic administrative tasks.
• Able to manage multiple small tasks during the day without requiring constant supervision.
• Willing to undertake local errands and travel within Jaipur when required.
• Comfortable using a smartphone for calls, WhatsApp, maps, Rapido, Porter, and similar applications.
• Basic ability to read and understand Hindi is required; basic English reading ability would be useful.
• Able to handle fabrics, cartons, samples, and packages carefully.
• Courteous and professional when interacting with clients, visitors, vendors, courier personnel, and other external parties.

Preferred Profile

• Prior experience as an Office Assistant, Office Boy, Administrative Assistant, Dispatch Assistant, Facility Assistant, or in a similar hands-on support role would be useful but is not mandatory.
• Familiarity with Jaipur and the ability to navigate the city independently would be an advantage.
• A two-wheeler and valid driving licence would be an advantage but are not mandatory unless specifically required for the role.

Nature of the Role

This is a hands-on role. The Office Assistant will personally handle routine cleaning and upkeep of the office while also taking ownership of everyday office-support requirements.

The expectation is that the person will proactively ensure that the office remains clean, organised, adequately stocked, and operational, and that routine dispatch, delivery, pickup, and administrative support activities are handled reliably.