Billing Executive

Job Description

He is responsible for managing vehicle billing, DMS operations, stock verification, insurance, RTO registration, documentation and customer-related queries across both Ola Electric stores.

Key Responsibilities:-

1. Billing & Invoicing: Generate vehicle invoices, verify customer and vehicle details, and ensure accurate GST billing.
2. DMS Operations: Handle daily DMS activities, update bookings, sales, invoicing, vehicle details and delivery status.
3. Stock Management: Verify physical vehicle stock, match it with DMS records, maintain stock inward/outward and transfer records, and report discrepancies.
4. Insurance Processing: Coordinate and process vehicle insurance policies and maintain insurance records.
5. PME Drive: Handle required PME Drive activities, system entries and pending approvals.
6. RTO & HSRP: Manage vehicle registration formalities, coordinate with RTO agents and ensure timely HSRP processing.
7. Documentation: Maintain proper physical and digital records of invoices, insurance, RTO, RC, HSRP and vehicle delivery documents.
8. Customer Support: Handle customer queries related to billing, insurance, registration and delivery. Coordinate with concerned teams for timely resolution.
9. MIS & Reporting: Prepare daily sales, billing, stock and pending documentation reports.

Required Skills & Qualifications:-

• Knowledge of the automobile industry, especially two-wheelers and electric vehicles is preferred.
• Experience in automobile dealership operations preferred.
• Working knowledge of DMS, vehicle billing and GST invoicing.
• Knowledge of insurance, RTO registration and HSRP processes.
• Good computer knowledge and MS Excel skills.
• Strong documentation, coordination and follow-up skills.
• Responsible, organised and detail-oriented.

Reporting To: Store Manager

Key Expectation: Ensure smooth and accurate execution of all billing, stock, documentation and vehicle registration activities for both Ola Electric stores.