Secretary / Executive Assistant

Industry: Media | Advertising | Branding | Digital Marketing

Experience: Prior experience in Client Servicing / Customer Relations / Front Office / Executive Assistance preferred

About Media Wagon:

We are an established Media, Advertising, Branding & Digital Marketing company with more than three decades of experience. We work with businesses and brands across various sectors, helping them build visibility, communicate effectively and create strong market presence.

We are looking for a smart, confident, presentable and outgoing female professional to work closely with the management as a Secretary & Executive Assistant.

This is a client-facing role and requires someone who is comfortable communicating with senior executives, clients and business associates.

Key Responsibilities

• Provide day-to-day secretarial and executive assistance to the management.
• Coordinate meetings, appointments, schedules and follow-ups.
• Communicate with clients, customers and business associates professionally.
• Handle incoming enquiries and ensure timely follow-up with the concerned team.
• Prepare daily/weekly work reports, meeting notes and status reports.
• Assist in preparing PowerPoint presentations, proposals and client presentations.
• Be comfortable giving presentations and explaining company services to clients when required.
• Coordinate between clients and internal teams to ensure smooth execution of assignments.
• Maintain client information, correspondence and important documentation.
• Follow up on pending tasks, client requirements and deliverables.
• Assist management in preparing information, reports and presentations for meetings.
• Represent the company professionally when interacting with clients and visitors.
• Support general administrative and coordination activities as required.

Candidate ProfileWe are looking for someone who is:

• Excellent in spoken and written English.
• Confident and comfortable speaking with clients and senior professionals.
• Smart, well-groomed and professionally presentable.
• Has a pleasant, outgoing and confident personality.
• Comfortable making presentations in front of clients or groups.
• Good at preparing reports, documents and presentations.
• Well organized and capable of handling multiple responsibilities.
• Proactive, responsible and good at following up.
• Comfortable using MS Office / PowerPoint / Excel / Word and basic digital communication tools.
• Able to maintain professional communication through phone, email and WhatsApp.
• Comfortable interacting with people from different industries and backgrounds.
• Knowledge of Telugu will be an added advantage.

Preferred ExperiencePreference will be given to candidates who have previously worked as:

• Client Service Executive
• Customer Care / Customer Relations Executive
• Front Office Executive
• Business Development / Relationship Executive
• Executive Assistant
• Secretary
• Account Executive in an advertising or media agency

Candidates who have direct experience dealing with customers or clients will be preferred.

An Important RequirementSince we are a media and advertising company, this is not a purely desk-based administrative position.

The candidate should enjoy meeting people, communicating with clients, attending meetings, making presentations and representing the company professionally.

A person with a naturally outgoing personality, positive attitude and strong interpersonal skills would be ideal for this position.

Key Attributes

We Are Looking For Communication | Confidence | Presentation Skills | Client Handling | Professional Personality | Good English | Organization | Follow-up Skills | Smart Appearance | Outgoing Nature | Positive Attitude

What We Offer: An opportunity to work closely with the management of an established media and advertising company with over 30 years of industry experience, gaining exposure to:

Advertising • Branding • Media • Digital Marketing • Client Servicing • Business Communication

candidates may share their updated CV along with a recent photograph.

Candidates with relevant experience in client servicing, customer relations or media/advertising are encouraged to apply.