Purchase Manager

The Purchase Manager is responsible for overseeing and managing the organization’s procurement activities, ensuring cost-effective purchasing, timely availability of materials, and maintaining quality standards. The role includes vendor management, contract negotiation, inventory coordination, and compliance with company policies and food safety standards.

Key Responsibilities

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Develop and implement effective purchasing strategies aligned with company goals.

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Manage end-to-end procurement processes including sourcing, negotiation, and order placement.

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Identify, evaluate, and onboard reliable vendors as per company standards (including FSSC 22000 compliance where applicable).

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Negotiate pricing, terms, and contracts to secure the best value for the organization.

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Maintain strong relationships with suppliers and ensure consistent supply of materials.

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Monitor stock levels and coordinate with internal departments to forecast demand and avoid shortages.

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Ensure timely processing of Purchase Requisitions (PRs) and Purchase Orders (POs) in ERP systems (e.g., Dynamics) with proper documentation.

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Maintain accurate records of purchases, pricing, and supplier performance.

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Ensure quality standards are met for all procured materials and resolve issues promptly.

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Coordinate with finance/accounts for approvals, budgeting, and payment processes.

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Prepare and present monthly MIS reports on procurement, cost analysis, and inventory.

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Ensure all major purchases are approved by management before order placement.

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Maintain strict confidentiality of company data and vendor information.

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Oversee inventory control and ensure adequate stock levels at all times.

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Monitor and manage food cost and procurement budgets effectively.

Key Skills & Competencies

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Strong negotiation and vendor management skills

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Excellent communication and coordination abilities

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Good knowledge of procurement processes and supply chain management

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Analytical mindset with cost-control focus

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Proficiency in ERP systems (e.g., Microsoft Dynamics) and MS Excel

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Ability to work under pressure and meet deadlines

Qualification & Experience

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Bachelor’s degree in Commerce, Supply Chain Management, Business Administration, or related field

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Minimum 5–8 years of experience in procurement/purchasing, preferably in food industry

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Experience in vendor management and contract negotiation is essential

Additional Requirements

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Strong understanding of inventory control and cost management

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Familiarity with food safety standards (FSSC 22000 preferred)

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Ability to handle multiple vendors and departments efficiently

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In addition to the above-mentioned duties and job functions, will have to take up any other