Office Assistant

📞 Administrative & Communication Support

• Managing Communication: Answering phone calls, routing lines, taking detailed messages, and replying to general email inquiries.
• Greeting Visitors: Welcoming clients, guests, and interviewees at the front desk and directing them to the correct person or room.
• Handling Correspondence: Sorting and distributing incoming mail, packages, and couriers, as well as preparing outgoing shipments.

📅 Scheduling & Coordination

• Calendar Management: Scheduling appointments, booking meeting rooms, and organizing internal or external company calendars.
• Event & Meeting Prep: Setting up conference rooms, preparing agendas, taking meeting minutes, and ordering catering if needed.
• Travel Arrangements: Booking flights, hotels, and transportation for executives or team members.

🗂️ Data & Documentation

• Filing and Archiving: Organizing, maintaining, and updating digital and physical filing systems to ensure documents are easily retrievable.
• Data Entry: Typing up documents, updating spreadsheets, and maintaining accurate company databases (like client or vendor lists).
• Document Preparation: Drafting basic memos, formatting reports, and compiling paperwork.

🏢 Daily Office Operations

• Inventory Management: Monitoring office and kitchen supplies, tracking stock levels, and ordering new supplies before they run out.
• Facility Maintenance: Ensuring office equipment (like printers, copiers, and scanners) is working properly and calling for repairs when necessary.
• Errand Running: Performing light errands outside the office, such as banking deposits or picking up urgent supplies.

📊 Basic Financial Support

• Expense Tracking: Keeping track of receipts, processing minor invoices, and assisting with basic bookkeeping tasks.
• Petty Cash: Managing the office's minor cash fund for daily, incidental expenses.