Purchase Manager

Job Summary:

The Purchase Manager is responsible for managing the procurement of raw materials, hardware, fittings, fabrics, and other goods required for furniture production and showroom operations. The role ensures timely sourcing at competitive prices while maintaining quality standards and strong vendor relationships.

Key Responsibilities:

• 1. Procurement & Sourcing Identify and source raw materials such as plywood, MDF, laminates, veneers, hardware, upholstery, and polish materials.
• Evaluate suppliers and negotiate prices, payment terms, and delivery schedules.
• Ensure all materials meet company quality standards before purchase.
• Maintain approved vendor lists and build new supplier relationships for better cost efficiency.
• 2. Purchase Planning & Control Prepare purchase plans based on production schedules and inventory levels.
• Raise purchase orders (POs) and track deliveries to ensure timely supply.
• Coordinate with the factory, warehouse, and design teams for material requirements.
• Maintain stock levels to avoid production delays or overstocking.
• 3. Cost & Quality Management Analyze material costs and look for cost-saving opportunities without compromising quality.
• Compare quotations and finalize vendors based on value-for-money analysis.
• Monitor market trends in furniture materials and update management on pricing changes.
• 4. Coordination & Documentation Coordinate with accounts for vendor payments and reconciliation.
• Ensure proper documentation—POs, delivery challans, invoices, and quality inspection reports.
• Maintain purchase registers and supplier performance records.
• Support internal audits and maintain compliance with company policies.
• 5. Vendor Relationship Management Develop and maintain strong professional relationships with vendors and contractors.
• Conduct periodic vendor evaluations on performance, quality, and reliability.
• Resolve disputes related to delivery, quality, or payment issues efficiently.
• 6. Reporting & Analysis Prepare daily/weekly/monthly purchase reports and budget summaries.
• Report purchase costs, savings achieved, and material utilization data to management.
• Suggest process improvements in procurement and inventory management.

Qualifications & Experience:

• Graduate / Diploma in Supply Chain, Material Management, or Business Administration.
• 5–10 years of experience in furniture manufacturing, modular furniture, or interior fit-out procurement.
• Strong knowledge of plywood, laminates, hardware, fabric, and finishing materials.
• Familiar with ERP or inventory management systems.

Skills Required:

• Strong negotiation and communication skills.
• Sound knowledge of furniture materials and suppliers.
• Analytical mindset for cost and quality control.
• Excellent coordination and vendor management abilities.
• Good command of MS Excel, Word, and purchase tracking tools.

Key Performance Indicators (KPIs):

• Timely procurement vs. production requirement.
• Cost savings achieved on materials.
• Supplier reliability and quality rating.
• Inventory accuracy and turnover rate.
• On-time payment and documentation compliance.