Office Assistant

Position: Office Assistant – E-Procurement & Office OperationsCompany: ALGHA GLOBAL REFRACTORIES PVT. LTD.Location: Gurugram, HaryanaEmployment Type: Full-TimeAbout the RoleALGHA Global Refractories Pvt. Ltd. is looking for a responsible, computer-savvy and experienced Office Assistant / E-Procurement Executive to manage day-to-day office documentation, Tally entries, tender-related work and, most importantly, identify and handle e-procurement opportunities for the company.The ideal candidate should have hands-on experience with Government/PSU e-procurement and tender portals and understand the process of searching tenders, studying requirements, preparing documents and submitting bids/enquiries.Key Responsibilities1. E-Procurement & Tendering – MOST IMPORTANTDaily search and identification of relevant refractory, insulation, industrial material and MRO tenders/RFQs.Work on Government, PSU and private e-procurement portals.Download and study tender documents, BOQs, specifications and commercial requirements.Track tender closing dates, EMD requirements, eligibility criteria and submission requirements.Prepare and maintain tender files and ensure timely submission of required documents.Coordinate internally for technical and commercial prices and enter/submit prices as instructed by management.Maintain a proper database of participated tenders, quoted prices, results and upcoming opportunities.Continuously work towards increasing ALGHA's presence across relevant e-procurement portals.Identify new portals and organisations where ALGHA can register as a vendor.Maintain vendor registrations and update company documents on portals.2. Tally & Accounts-Related Office WorkMake routine Tally entries for sales, purchase, expenses, receipts and other office transactions.Maintain basic records and supporting documents.Coordinate with the accounts team/management for required entries and documentation.Ensure records and files remain properly updated.3. Office Documentation & File ManagementMaintain day-to-day office files and records.Keep quotations, purchase orders, invoices, tenders, vendor documents and correspondence properly organised.Maintain both physical and digital documentation.Ensure important documents are available and up to date whenever required.Assist management in preparing and organising routine office documents.4. General Office HandlingHandle routine office coordination and administrative work.Manage email correspondence related to tenders, enquiries, quotations and documentation.Coordinate with vendors, customers and portal support teams whenever required.Follow up on pending documents, submissions and registrations.Provide general administrative assistance to the management team.Essential RequirementsE-Procurement Portal Experience is MOST IMPORTANT.The candidate should preferably have:Prior hands-on experience working on e-procurement/tender portals.Practical knowledge of Government/PSU tender submission processes.Experience searching, downloading and submitting online tenders/RFQs.Good knowledge of MS Excel, MS Word, Email and Internet research.Working knowledge of Tally.Good documentation and file-management skills.Ability to carefully read tender documents and follow instructions.Good typing and computer skills.Ability to work independently and maintain deadlines.Good communication and coordination skills.Preferred ExperienceExperience with portals such as GeM, CPPP/eProcure, PSU e-tender portals and other Government/industrial procurement platforms will be strongly preferred.Experience in refractory, steel, cement, power, manufacturing, industrial procurement or MRO-related tendering will be an added advantage.What We Are Looking ForWe are looking for someone who is active, responsible and willing to take ownership of the work, rather than someone limited to routine data entry.The candidate should be able to search for business opportunities, identify relevant tenders, maintain tender files, ensure timely submissions and continuously expand ALGHA's e-procurement presence.Key PriorityE-PROCUREMENT & TENDERING EXPERIENCE – ⭐⭐⭐⭐⭐Candidates without practical experience on e-procurement/tender portals may not be suitable for this position.Salary: As per experience and capabilityJob Type: Full-TimeLocation: Gurugram, HaryanaInterested candidates may share their CV along with details of the e-procurement portals they have previously worked on and their relevant experience.