Executive Assistant

Key Responsibilities

The candidate should be beautiful, open-minded and should be able to mingle with the director. Candidate can go out of the station without any hesitation.

Manage the executive’s daily calendar, appointments, and meetings.

Schedule and coordinate meetings, calls, and appointments.

Prepare emails, letters, reports, presentations, and other documents.

Handle incoming and outgoing correspondence and telephone calls.

Maintain confidential records, files, and important documents.

Make travel arrangements & go with outstation trip, including transportation, accommodation, and itineraries.

Prepare meeting agendas, take minutes, and follow up on assigned tasks.

Coordinate with clients, employees, vendors, and other external contacts.

Monitor deadlines and remind the executive of important commitments.

Organize personal and professional tasks as required.

Maintain an organized filing and document-management system.

Perform general administrative duties and other responsibilities assigned by the executive.

Communication and interpersonal skills

Time management

Organization and multitasking

Confidentiality and discretion

MS Office proficiency

Scheduling and coordination

Professional correspondence

Problem solving and follow-up

Working Conditions

The position is primarily office-based and may require flexible working hours depending on the executive’s schedule and business requirements.