Accounts & Operations Executive

Key Result Areas (KRAs) – 15 Points

1. Accounting & Bookkeeping: Maintain accurate daily financial records, ledgers, expense statements and accounting entries.

2. Billing & Invoicing: Prepare customer invoices, quotations, purchase bills, credit notes and payment receipts accurately and on time.

3. GST & Tax Compliance: Handle GST returns, TDS compliance, tax filings and other statutory requirements with thorough knowledge of applicable taxation laws.

4. Tax Reconciliation: Reconcile GST, TDS, purchase and sales records; ensure timely filing and resolve discrepancies independently.

5. Accounts Payable & Receivable:Track vendor payments, customer outstanding amounts, collections and payment schedules.

6. Bank Reconciliation:Maintain bank statements, perform monthly reconciliations and investigate discrepancies.

7.Financial Reporting: Prepare monthly reports covering sales, expenses, cash flow, receivables, payables and profitability.

8. Problem-Solving & Compliance: Identify accounting or taxation issues, resolve them proactively and ensure compliance with applicable regulations and deadlines.

9. Order Management: Handle all Cosmetologie orders from order confirmation to processing, invoicing and final dispatch.

10. Dispatch & Logistics: Coordinate packing, shipping, courier partners, transporters and delivery schedules to ensure timely order fulfilment.

11. Inventory Coordination: Monitor stock availability, maintain inventory records and coordinate replenishment to avoid stock-outs or dispatch delays.

12. Purchase & Order Placement: Prepare purchase orders, place orders with approved vendors and follow up on supplies and delivery timelines.

13. Vendor Identification & Development: Support the identification, evaluation and onboarding of vendors based on quality, pricing, reliability and delivery timelines.

14. Coordination & Documentation:Coordinate with sales, production, vendors, logistics partners and internal teams; maintain organised records of orders, purchases, dispatches and supporting documents.

15. Process Improvement & Ownership: Identify operational bottlenecks, improve workflows, control costs and take end-to-end ownership of assigned accounting and operational responsibilities.

Candidate Requirements

- Strong practical knowledge of accounting, GST, taxation and statutory filings.

- Proficiency in Tally/other accounting software, MS Excel and billing systems.

- Excellent problem-solving, coordination and follow-up skills.

- Ability to independently manage accounts, orders, dispatches and vendor coordination.

- Detail-oriented, organised and comfortable working in a growing business environment.