Executive Assistant

Job Title: Executive Assistant

Location: Vytilla, Ernakulam

Job Type: Full-Time

Experience: 0–2 years

Industry: Book Publishing

Job Summary:

We are seeking a proactive, detail-oriented, and reliable Executive Assistant to support daily Sales administrative and operational functions in our office. The ideal candidate will ensure smooth operations and assist various departments as needed.

Key Responsibilities:

• Perform general administrative duties including filing, photocopying, scanning, and data entry
• Manage incoming and outgoing correspondence (emails, phone calls, couriers)
• Maintain office supplies and coordinate with vendors for replenishment
• Support HR, accounts, and other departments with documentation and coordination
• Ensure cleanliness and organization of workspaces and meeting rooms
• Assist in organizing meetings, maintaining records, and managing files
• Provide operational and logistical support during Book Fairs and school events, including coordination, material dispatch, and on-ground assistance
• Other ad hoc duties assigned by the management

Qualifications:

• Minimum HSC/Graduate in any discipline
• Proficient in MS Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Ability to multitask and prioritize tasks efficiently
• Punctual, dependable, and team-oriented

Preferred Skills:

• Experience in a similar administrative or support role
• Basic knowledge of accounting or record-keeping is a plus
• Willingness to learn and take initiative
• Prior experience or interest in educational events/book fairs is an added advantage