Secretary / Executive Assistant

GTM BUILDERS & PROMOTERS PVT. LTD.

Building Trust. Delivering Excellence.

Position: Executive Assistant (EA) to Director / Senior

ManagementJob

Location: Office No. 217, 2nd Floor, Corporate Park, DMRC Building, Sector-21, Dwarka, New Delhi – 110077

Department: Management / Administration

Employment Type: Full-Time

Experience: 1–3 Years

Gender Preference: Male

Qualification: Graduate in any discipline; MBA or relevant certification preferred

Salary: Negotiable, based on experience and suitability

Reporting To: Director / Senior Management

Job SummaryGTM Builders & Promoters Pvt. Ltd. is looking for a professional, proactive, and well-organized Executive Assistant to provide direct administrative and operational support to the Director and senior management. The ideal candidate should have excellent communication, coordination, documentation, and time-management skills, along with the ability to handle confidential information responsibly.

Key Responsibilities1.

Executive & Administrative Support

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Handle official calls, emails, correspondence, and communication on behalf of management.
• Prepare meeting agendas, minutes of meetings (MoM), reports, and presentations.

2.

Coordination & Follow-ups

• Coordinate with internal departments, clients, vendors, consultants, and business associates.
• Follow up on pending tasks, assignments, and management instructions.
• Track deadlines and ensure timely completion of assigned work.
• Facilitate communication between management and different departments.

3.

Documentation & Reporting

• Maintain confidential records, files, agreements, and important business documents.
• Prepare Excel reports, MIS updates, PowerPoint presentations, and business correspondence.
• Organize digital and physical documents systematically.
• Maintain records of meetings, decisions, and action points.

4.

Travel & Meeting Management

• Arrange business travel, hotel bookings, transportation, and meeting logistics.
• Coordinate appointments with clients and business partners.
• Assist in organizing official events, conferences, and business meetings.

5.

Confidentiality & Professional Conduct

• Maintain strict confidentiality regarding company information and management decisions.
• Handle sensitive documents and communications with professionalism.
• Demonstrate punctuality, discretion, integrity, and a solution-oriented approach.
• Required SkillsExcellent verbal and written communication skills.
• Strong organizational, coordination, and follow-up abilities.
• Good working knowledge of MS Excel, Word, PowerPoint, and email.
• Professional telephone and email etiquette.
• Ability to prioritize tasks and work under deadlines.
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential information responsibly.
• Preferred Candidate Profile1–3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Experience supporting a Director, Founder, CEO, or senior management executive.
• Candidates with real estate, construction, corporate office, or business administration experience will be preferred.
• Must be professional, dependable, disciplined, and comfortable with management-level coordination.

How to ApplyInterested candidates may share their updated CV at:

Email: hr@gtm.co.in

Contact / WhatsApp: +91 9711680250

Website: https://gtm.co.in/

Subject

Line: Application for Executive Assistant (EA) – GTM Builders & Promoters Pvt. Ltd.