Executive Assistant

Job Description – Executive Assistant (EA)

Position: Executive Assistant to Director

Company: Grow Stellar Sales & Distribution Pvt. Ltd.

Location: Kirti Nagar, New Delhi

Department: Administration

Employment Type: Full-Time

Experience: 1–3 Years

About the Company

Grow Stellar Sales & Distribution Pvt. Ltd. is a growing financial services organization focused on delivering innovative lending, financial solutions, sales, and distribution services through a strong and expanding network.

We believe in building a professional, performance-driven work culture where together we grow and together we achieve.

Job Summary

We are looking for a smart, sharp-minded, well-organized, presentable, and proactive Executive Assistant to provide professional and administrative support to the Director.

The ideal candidate should have a pleasant and professional personality, strong presence of mind, excellent communication skills, and the ability to manage schedules, reminders, follow-ups, meetings, and multiple priorities efficiently.

Key Responsibilities

- Manage the Director’s daily schedule, appointments, meetings, and commitments.

- Maintain timely reminders for meetings, calls, deadlines, appointments, and important tasks.

- Coordinate and follow up on meetings, calls, and important commitments.

- Handle professional emails, messages, calls, and correspondence.

- Prepare and maintain reports, documents, presentations, and records.

- Coordinate with internal teams, clients, and external stakeholders.

- Take meeting notes and ensure timely follow-up on assigned tasks.

- Regularly follow up with concerned team members to ensure completion of assigned work.

- Maintain the confidentiality of sensitive company and management information.

- Handle travel arrangements, bookings, and other administrative requirements.

- Proactively identify upcoming requirements and ensure the Director is well-prepared.

- Manage multiple priorities and ensure smooth day-to-day coordination.

- Perform other tasks and responsibilities assigned by the Director.

Required Skills & Qualities

- Pleasant, beautiful, presentable, and professional personality.

- Sharp mind with excellent presence of mind.

- Excellent verbal and written communication skills.

- Strong organizational and time-management skills.

- Excellent follow-up and coordination abilities.

- Strong attention to detail.

- Ability to multitask and manage priorities effectively.

- Good knowledge of MS Office – Word, Excel & PowerPoint.

- Professional email drafting and communication skills.

- Proactive approach with strong problem-solving abilities.

- Ability to anticipate requirements and take initiative.

- Responsible, punctual, confident, and well-groomed.

- Ability to maintain complete confidentiality.

Qualification

Bachelor’s degree in any relevant field.

Preferred Candidate

- Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role will be preferred.

- Candidates with strong communication, coordination, organizational, and follow-up skills are encouraged to apply.

- Candidates who are smart, confident, quick learners, well-presented, and comfortable working closely with senior management will be preferred.

Salary

Salary will be decided based on the candidate’s experience, skills, and interview performance.